Letter of Intent Sample for HR Position

LETTER OF INTENT: EXECUTIVE HUMAN RESOURCES APPOINTMENT

Document Control

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction/Scope: [State/Province, Country]
• Status: Binding/Non-Binding (Specify: [Non-Binding/Binding])

1. LEGAL DISCLAIMER

This document constitutes a statement of intent regarding the proposed employment of the Candidate by the Company. Unless explicitly stated herein, this letter does not constitute an offer of employment or an employment contract. All terms herein are subject to formal background checks, the execution of a definitive Employment Agreement, and board/executive approval. This document is governed by the laws of [Jurisdiction].

2. PARTIES & DEFINITIONS

• Company: [Full Legal Name of Company], a [Entity Type, e.g., Delaware Corporation], located at [Company Address].
• Candidate: [Full Legal Name of Candidate], residing at [Candidate Address].
• Effective Date: This agreement shall commence as of [Date].

3. OPERATIVE TERMS

I. POSITION & SCOPE The Candidate shall serve in the capacity of [Job Title, e.g., Chief People Officer / VP of HR]. The Candidate shall report directly to the [CEO/Board of Directors] and will oversee all functions including, but not limited to, organizational development, talent acquisition, total rewards, and compliance.

II. COMPENSATION & BENEFITS

• Base Salary: An annual gross salary of [Currency and Amount], payable in accordance with the Company’s standard payroll cycle.
• Variable Compensation: Eligible for a target bonus of [Percentage/Amount], subject to the achievement of [Specific KPIs/Performance Metrics].
• Equity: Participation in the [Company Equity Plan/Option Pool] subject to a vesting schedule of [Duration/Terms].
• Benefits: Participation in standard corporate insurance (Health, Dental, Vision), 401(k) matching, and [Other Perquisites].

III. REPRESENTATIONS The Candidate represents that they are under no restrictive covenants, non-compete agreements, or prior obligations that would preclude them from entering into this engagement or performing the required duties.

IV. CONFIDENTIALITY The Candidate agrees to maintain the strict confidentiality of all proprietary information, trade secrets, and internal operations of the Company discovered during the negotiation phase, effective immediately upon the signing of this LOI.

V. TERMINATION OF NEGOTIATIONS Either party may terminate the negotiation process for this position by providing [Number] days’ written notice. Upon such termination, both parties shall be released from all obligations hereunder, except for the surviving obligations regarding Confidentiality and Governing Law.

4. SIGNATURES & ACKNOWLEDGMENT

FOR THE COMPANY:

Signature [Printed Name] [Title] [Date]

FOR THE CANDIDATE:

Signature [Printed Name] [Date]

5. EXECUTION & ENFORCEMENT GUIDE

1. Due Diligence: Prior to countersigning, the Company must perform standard "Right to Work" verification and criminal background screening to ensure eligibility for the role.
2. Definitive Agreement: This LOI serves as the framework for the subsequent Employment Agreement. Legal counsel must draft the final contract incorporating this LOI’s terms within [Number] business days of the signing date.
3. Conflict Check: The Candidate is required to provide copies of any previous employment agreements to ensure no conflict of interest or breach of restrictive covenants exists.
4. Integration: Ensure this LOI is kept in the Candidate’s secure digital personnel file; avoid email-only approvals to maintain chain of custody for legal records.