Letter of Intent Sample for Government Job Philippines

LETTER OF INTENT (APPLICATION FOR PUBLIC EMPLOYMENT)

Document Control:

• Effective Date: [Insert Date]
• Version: 1.0
• Jurisdiction: Republic of the Philippines (Civil Service Commission Rules)

LEGAL DISCLAIMER

This document serves as a formal expression of intent to apply for a position within the Philippine Government. It is not an employment contract, nor does it guarantee an interview or selection. Applicant assumes full responsibility for verifying that all attached Personal Data Sheets (PDS) and supporting documents are compliant with the Omnibus Rules on Appointments and Other Human Resource Actions (ORAOHRA) issued by the Civil Service Commission (CSC).

I. PARTIES

To: [Name of Hiring Officer] [Position Title] [Name of Government Agency] [Office Address]

From: [Applicant Full Legal Name] [Current Address] [Contact Number] [Email Address]

II. OPERATIVE CLAUSES

1. DECLARATION OF INTENT: I, [Applicant Full Legal Name], hereby formally submit my application for the position of [Job Title] under [Department/Division Name], as per the publication notice dated [Date of Publication] in the [CSC Website/Agency Portal].

2. QUALIFICATION ATTESTATION: I certify that I meet the minimum qualification standards for the position as prescribed by the Civil Service Commission, including but not limited to:

   • Education: [Highest Degree Earned]
   • Experience: [Years of Relevant Experience]
   • Training: [Hours of Relevant Training]
   • Eligibility: [e.g., Career Service Professional / RA 1080]

3. COMPLIANCE WITH SUBMISSION REQUIREMENTS: Attached hereto are the mandatory documents in accordance with the agency's requirements:

   • 3.1 Duly accomplished Personal Data Sheet (CSC Form 212, Revised 2017) with Work Experience Sheet.
   • 3.2 Authenticated Transcript of Records and Diploma.
   • 3.3 Photocopy of Certificate of Eligibility/Rating/License.
   • 3.4 Performance Rating in the last rating period (if applicable to government employees).

4. VERACITY OF INFORMATION: I attest that all information provided in this application and all attached documents are true, correct, and complete. I understand that any misrepresentation or falsification of information herein shall be sufficient ground for disqualification from the selection process or, if hired, termination of service in accordance with existing Civil Service laws.

5. DATA PRIVACY CONSENT: By submitting this document, I grant [Name of Government Agency] the authority to process my personal information for the purpose of recruitment and selection, in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173).

III. EXECUTION AND ACKNOWLEDGMENT

IN WITNESS WHEREOF, I have hereunto set my hand this [Day] of [Month], [Year] at [City/Municipality, Province], Philippines.

__________________________________________ [Full Legal Name of Applicant] Signature over Printed Name

IV. EXECUTION GUIDE

1. Verification: Before submission, verify the "Qualification Standards" (QS) of the specific position via the Civil Service Commission (CSC) website to ensure your credentials align perfectly with the published requirements.
2. Document Integrity: Ensure the Personal Data Sheet (PDS) is notarized where required and that all photocopies are authenticated or verified against the original by the agency’s HR department upon submission.
3. Receipt Documentation: When submitting the physical folder, ensure you obtain a "Received" stamp or a document tracking number from the agency’s Human Resource Management Office (HRMO) to serve as proof of timely application.
4. Follow-up Protocol: Maintain a record of your submission date. If the agency provides a timeline for the selection process, initiate formal inquiries only after the expiration of that period.