Letter of Intent Sample for Church

LETTER OF INTENT: ECCLESIASTICAL/OPERATIONAL ENGAGEMENT

Document ID: TR-8829-CH-2026
Effective Date: [____/____/2026]

Instructions for Use

• Completion: This form must be completed by the Authorized Representative of the proposing entity or ministry leader. All fields must be finalized prior to formal board review.
• Filing/Retention: The original signed document must be filed with the Church Clerk or Corporate Secretary. It is mandatory to maintain this record for a minimum of seven (7) years following the expiration of the engagement.
• Mandatory Attachments: Please attach current Bylaws, proof of Tax-Exempt status (IRS Form 501(c)(3) determination letter), and a Certificate of Insurance (COI) naming the Church as an additional insured if applicable.

I. PARTIES

Church/Organization: [______________]
Principal Address: [______________]
Proposing Party/Entity: [______________]
Contact Person: [______________]

II. PURPOSE AND INTENT

This Letter of Intent ("LOI") outlines the preliminary terms regarding the following proposed engagement:

• Facility Usage/Lease Agreement
• Ministerial Partnership/Collaboration
• Asset Acquisition or Donation
• Other: [__________]

III. OPERATIONAL SPECIFICATIONS

Scope of Engagement:

• Primary Objective: [______________]
• Proposed Commencement Date: [____/____/2026]
• Proposed Duration/Term: [______________]

Financial Considerations:

• Consideration Amount (if applicable): [______________]
• Payment Schedule:
  • Lump Sum
  • Monthly Installments
  • Quarterly
• Restricted Use of Funds (if applicable): [______________]

IV. LEGAL AND COMPLIANCE REQUIREMENTS

The Proposing Party acknowledges that all operations conducted on Church premises or under the Church's name must adhere to:

1. Governing Documents: Compliance with the Church’s Articles of Incorporation and Bylaws.
2. Safety Protocols: Adherence to Church safety policies, including background check requirements for volunteers working with minors.
3. Liability: The Proposing Party agrees to hold the Church harmless from any and all claims arising from the execution of the intent described herein.

V. NON-BINDING NATURE

Except for the provisions regarding Confidentiality and Governing Law, this LOI is intended solely as a framework for discussion and does not constitute a legally binding agreement. A binding agreement shall only exist upon the execution of a definitive written contract approved by the Church’s Board of Trustees/Deacons.

VI. EXECUTION AND SIGNATURE

By signing below, the parties confirm their intent to proceed toward a formal agreement under the terms outlined above.

Authorized Signature: ________________________________
Printed Name: [______________]
Title: [______________]
Date: [____/____/2026]

Church Representative (Witness): ________________________
Printed Name: [______________]
Date: [____/____/2026]

Disclaimer: This document is provided as a standardized framework. Consult qualified legal counsel for jurisdiction-specific statutory compliance.