Letter of Intent Example for Grant Proposal

LETTER OF INTENT (LOI): GRANT PROPOSAL SUBMISSION

Document Control

• Effective Date: [Date]
• Version: 1.0
• Jurisdiction: [State/Province, Country]
• Scope: Intent to submit formal grant application and preliminary collaboration terms.

LEGAL NOTICE AND COMPLIANCE DISCLAIMER

This Letter of Intent (the "LOI") is intended to memorialize the preliminary intent of the parties. Except for the sections titled "Confidentiality," "Exclusivity," and "Governing Law," this document is non-binding and does not constitute a legally enforceable obligation to enter into a definitive Grant Agreement. Execution of a formal Grant Agreement remains subject to the satisfaction of due diligence, internal board approval, and the finalization of mutually acceptable terms.

1. PARTIES

This LOI is entered into between: The Grantor: [Grantor Entity Name], a [Legal Entity Type, e.g., Corporation] with its principal office at [Full Address] ("Grantor"). The Grantee: [Grantee Entity Name], a [Legal Entity Type] with its principal office at [Full Address] ("Grantee").

2. PURPOSE AND PROJECT SCOPE

The parties intend to collaborate on the proposal for [Project/Grant Name] (the "Project"). The Grantee intends to submit a formal application for funding in the amount of [Currency/Amount] to facilitate the activities defined in the attached/referenced "Exhibit A: Scope of Work."

3. TERM AND EXCLUSIVITY

This LOI shall remain in effect from the Effective Date until [Expiration Date] (the "Term"). During this Term, the Grantee agrees to work exclusively with the Grantor for the development of the proposal related to the Project, provided that the Grantor maintains good faith in the evaluation process.

4. CONFIDENTIALITY

All non-public information, including but not limited to financial projections, proprietary methodologies, and intellectual property shared between the parties for the purpose of this grant application, shall be treated as "Confidential Information." The parties agree to protect such information with the same degree of care as they protect their own confidential data and shall not disclose it to third parties without prior written consent.

5. NON-BINDING NATURE

With the exception of Section 4 (Confidentiality) and Section 6 (Governing Law), this LOI does not create a binding commitment by the Grantor to provide funding or by the Grantee to execute a project. No financial liability shall arise hereunder unless and until a definitive Grant Agreement is executed by authorized signatories of both parties.

6. GOVERNING LAW

This LOI shall be governed by and construed in accordance with the laws of [Jurisdiction], without regard to its conflict of law principles. Any dispute arising out of or in connection with this LOI shall be subject to the exclusive jurisdiction of the courts located in [County/District].

7. EXECUTION AND ACKNOWLEDGMENT

For: [Grantor Entity Name] Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

For: [Grantee Entity Name] Signature: __________________________ Printed Name: [Name] Title: [Title] Date: [Date]

EXECUTION GUIDE

1. Drafting Validation: Ensure that "Exhibit A" (Scope of Work) is clearly attached or referenced to avoid ambiguity regarding the specific grant activities.
2. Internal Review: Have legal counsel verify that the "Confidentiality" clause aligns with any pre-existing Non-Disclosure Agreements (NDAs) currently in place between the entities.
3. Formal Execution: Ensure that the signatories hold actual or apparent authority to bind their respective organizations to the preliminary terms, specifically the exclusivity and confidentiality provisions.
4. Distribution: Deliver a fully executed digital copy (PDF/A) to both parties and store in a secure, version-controlled document management system for audit trail purposes.