in kind donation thank you letter template

Acknowledgment of Non-Cash Charitable Contribution

Instructions for Use

• Fill in the bracketed information with the specific details of the donor and the provided goods or services.
• Ensure the description of the items is sufficiently detailed to satisfy internal record-keeping and tax substantiation requirements.
• Print on organizational letterhead and provide a signed copy to the donor for their tax records.

Parties and Definitions

This Acknowledgment is issued by [Organization Name], a [State/Jurisdiction] [Entity Type, e.g., 501(c)(3) Non-Profit Corporation] having its principal office at [Organization Address] (the "Organization").

The Organization hereby acknowledges receipt of the contribution from [Donor Full Legal Name] (the "Donor"), residing or having a principal place of business at [Donor Address].

Operative Terms

1. Description of Contribution: On [Date of Receipt], the Donor provided the following item(s) or service(s) to the Organization: [Detailed Description of Goods or Services].
2. Nature of Contribution: The Donor confirms that the contribution was made as an unconditional gift to the Organization, free of any encumbrances or security interests.
3. Valuation: The Organization makes no representation regarding the fair market value of the contribution. It is the sole responsibility of the Donor to determine the value of the contributed property for federal and state tax purposes, in accordance with applicable tax regulations.
4. Consideration: The Organization confirms that:
   • No goods or services were provided in exchange for this contribution.
   • The following goods or services were provided in exchange for this contribution: [Description of Goods/Services Provided by Organization, or N/A].
5. Tax Status: The Organization is a tax-exempt entity under Section 501(c)(3) of the Internal Revenue Code. Please retain this letter as substantiation for your records.

Acknowledgment and Signature

By signing below, the Organization confirms receipt of the items described above.

Signature: __________ Printed Name: [Signatory Name] Title: [Signatory Title] Date: [Date]

Legal Disclaimer: This document is a general framework intended for informational purposes only and does not constitute legal or tax advice. Laws regarding charitable substantiation vary by jurisdiction; consult with qualified legal counsel or a tax professional to ensure compliance with local and federal requirements.