Human Resources Policy Template for UAE

Human Resources Policy Template for UAE

This document serves as a foundational framework for establishing employment practices in compliance with the UAE Labour Law (Federal Decree-Law No. 33 of 2021). It outlines the professional expectations, rights, and responsibilities governing the relationship between the employer and the employee.

1. Employment Terms

All employees are subject to the terms stipulated in their individual employment contract as registered with the Ministry of Human Resources and Emiratisation (MoHRE).

• Probation Period: [Number] months.
• Working Hours: [Number] hours per day, [Number] days per week, in accordance with UAE labor regulations.
• Notice Period: As defined in the individual employment contract, subject to statutory minimums.

2. Compensation and Benefits

• Salary: Paid in [Currency] via the Wage Protection System (WPS) on or before the [Day] of each month.
• End of Service Gratuity: Calculated in accordance with the UAE Labour Law based on the length of service and the final basic salary.
• Air Ticket: Provided as per the employment contract to the employee's home country [Annually/Biennially].

3. Leave Entitlements

• Annual Leave: [Number] calendar days of paid leave per annum, accrued after the completion of the first year of service.
• Public Holidays: All official UAE public holidays as announced by the UAE government.
• Sick Leave: Subject to medical certification, employees are entitled to sick leave as per the limits defined in the UAE Labour Law.
• Maternity/Paternity Leave: Provided in accordance with current UAE federal regulations.

4. Code of Conduct

Employees are expected to maintain professional standards, respect local customs and cultural sensitivities, and adhere to all company policies regarding confidentiality, data protection, and workplace safety.

5. Termination of Employment

Termination shall be conducted in strict adherence to the UAE Labour Law, ensuring that all final settlements, including salary, accrued leave, and end-of-service benefits, are processed through the WPS.

Pro Tips

• Compliance: Always cross-reference your internal policies with the latest updates from the MoHRE portal to ensure alignment with current ministerial decrees.
• Language: While this policy is in English, ensure that employment contracts are provided in both English and Arabic, as the Arabic version typically prevails in the event of a legal dispute.
• Record Keeping: Maintain digital and physical copies of all signed acknowledgments for audit purposes.

Template Document: Human Resources Policy Template for UAE

• Purpose: This procedure establishes the standard workflow for drafting, reviewing, and implementing compliant human resources policies aligned with United Arab Emirates labor regulations.
• Scope: This procedure covers all internal departments, management personnel, and newly hired staff members across the organization.
• Document owner: [Role or team]
• Effective date: [Date]
• Version: [Version number]
• Applies to: [Team, department or process]

Procedure

1. Draft the initial human resources policy text incorporating mandatory requirements under federal labor legislation. (Responsible: [Role name])
2. Review the drafted policy provisions against current ministry guidelines and regulations. (Responsible: [Role name])
3. Consult legal counsel to ensure alignment with local employment standards and company bylaws. (Responsible: [Role name])
4. Translate the finalized policy document into Arabic and English languages as required by regulatory authorities. (Responsible: [Role name])
5. Submit the completed policy package to executive management for formal review and authorization. (Responsible: [Role name])
6. Upload the approved human resources policy to the internal company portal for employee access. (Responsible: [Role name])
7. Distribute policy acknowledgment forms to all current staff members for signature and return. (Responsible: [Role name])
8. Collect signed acknowledgment forms and file them securely within employee personnel records. (Responsible: [Role name])
9. Schedule mandatory briefing sessions to communicate policy updates to all department managers. (Responsible: [Role name])
10. Monitor ongoing adherence to the established policy framework across all business units. (Responsible: [Role name])

Records and revision

• Prepared by: [Full name]
• Reviewed by: [Full name]
• Date completed: [Date]
• Signature: ______________________
• Date signed: [Date]

FAQ

Does this policy replace the individual employment contract?

No, this policy serves as a general guideline. The individual employment contract registered with the MoHRE takes precedence in all legal matters.

How often should this policy be reviewed?

It is recommended to review this policy annually or whenever there are significant amendments to the UAE Labour Law to ensure ongoing compliance.

Is the Wage Protection System (WPS) mandatory?

Yes, all companies operating within the UAE mainland must process salary payments through the WPS to ensure transparency and compliance with government regulations.