how do you write a performance improvement plan example

Employee Performance Improvement Plan

Instructions for Use

• Complete all bracketed fields with specific, objective data regarding the employee’s performance gaps and the required standards for improvement.
• Schedule a formal meeting to review this document with the employee, ensuring they have the opportunity to ask questions and provide feedback on the proposed support plan.
• Monitor progress through the designated check-in intervals and maintain written records of all coaching sessions conducted during the improvement period.

Parties & Definitions

This Performance Improvement Plan ("PIP") is entered into on [Date] by and between [Company Name] ("Employer") and [Employee Full Name] ("Employee"). The "Performance Period" shall commence on [Start Date] and conclude on [End Date].

Operative Clauses

1. Performance Deficiencies: The Employee has failed to meet the established expectations for their role as [Job Title]. Specifically, the following areas require immediate improvement:

   • [Area of Deficiency 1]: [Description of gap between expectation and actual performance]
   • [Area of Deficiency 2]: [Description of gap between expectation and actual performance]

2. Performance Expectations: To successfully complete this PIP, the Employee must demonstrate sustained improvement in the following areas:

   • [Objective 1]: [Measurable goal/standard]
   • [Objective 2]: [Measurable goal/standard]

3. Support and Resources: The Employer will provide the following support to assist the Employee in meeting these objectives:

   • [Training/Mentorship]: [Description of support]
   • [Tools/Resources]: [Description of software, equipment, or access]

4. Monitoring and Feedback: The parties agree to the following check-in schedule to discuss progress:

   • [Frequency, e.g., Weekly/Bi-weekly]: [Meeting day/time]
   • [Progress Documentation]: [Method of tracking, e.g., email summary or shared document]

5. Consequences of Failure: Failure to achieve and maintain the performance standards outlined in this PIP by the end of the Performance Period may result in further disciplinary action, up to and including termination of employment.

6. At-Will Disclaimer: Nothing in this document modifies the at-will nature of the employment relationship. [Company Name] reserves the right to terminate employment at any time, with or without cause or notice, regardless of the status of this PIP.

Signature & Acknowledgment

By signing below, the Employee acknowledges receipt of this PIP and understands the expectations and consequences outlined herein.

Employee Signature: __________ Date: [] Printed Name: []

Manager Signature: __________ Date: [] Printed Name: [] Title: [__________]

Legal Disclaimer: This document is a general framework and does not constitute legal advice. Employment laws vary significantly by jurisdiction. Consult with qualified legal counsel to ensure this document complies with all applicable local, state, and federal labor laws.