field trip consent form for students

Student Off-Campus Activity Permission and Liability Waiver

Instructions for Use

• Fill in all bracketed information accurately, ensuring the emergency contact details are current.
• Distribute this form to parents or legal guardians at least [__________] days prior to the scheduled event.
• Retain the completed, signed original in the student’s permanent file for the duration of the current academic year.

Parties and Definitions

This Agreement is entered into by and between [School/Organization Name] (“School”) and the undersigned parent or legal guardian (“Guardian”) of [Student Full Legal Name] (“Student”), regarding the off-campus event described below:

Event Details:

• Event Name: [__________]
• Event Date(s): [__________]
• Destination: [__________]
• Mode of Transportation: [__________]

Operative Clauses

1. Permission to Participate: Guardian hereby grants permission for Student to participate in the event described above. Guardian acknowledges that Student is expected to adhere to all School policies and codes of conduct while off-campus.

2. Assumption of Risk: Guardian acknowledges that participation in off-campus activities involves inherent risks, including but not limited to travel accidents, illness, or injury. Guardian voluntarily assumes all such risks associated with Student’s participation.

3. Medical Authorization: In the event of an emergency, Guardian authorizes School representatives to consent to any necessary medical, surgical, or dental examination or treatment for Student. Guardian agrees to be responsible for all costs incurred as a result of such treatment.

   • Emergency Contact Name: [__________]
   • Emergency Phone Number: [__________]
   • Known Allergies/Medical Conditions: [__________]

4. Release and Indemnity: To the fullest extent permitted by law, Guardian releases and holds harmless the School, its employees, and volunteers from any and all claims, liabilities, or demands arising out of or related to any loss, damage, or injury that may be sustained by Student while participating in this event.

5. Behavioral Expectations: Guardian understands that if Student violates School policy, the School reserves the right to require Guardian to collect Student from the event location at their own expense.

6. Governing Law: This agreement shall be governed by the laws of the state of [__________].

Signature and Acknowledgment

By signing below, I confirm that I am the parent or legal guardian of the Student and that I have read, understood, and voluntarily agreed to the terms above.

Signature: __________ Printed Name: [] Relationship to Student: [] Date: [__________]

Disclaimer: This document is a general framework intended for informational purposes. It does not constitute legal advice. Please consult with qualified legal counsel to ensure compliance with specific jurisdictional requirements and local school board regulations.