Event Planning Checklist for DHA Compliance

Event Planning Checklist for DHA Compliance

This checklist is designed to assist event planners in ensuring all activities, vendor operations, and attendee experiences align with Dubai Health Authority (DHA) standards. Use this document to track regulatory requirements, health safety protocols, and necessary documentation for your upcoming event.

1. Pre-Event Regulatory Compliance

• Obtain necessary event permits from relevant local authorities.
• Verify that all catering vendors hold valid food safety certifications recognized by the DHA.
• Confirm that all medical personnel or first-aid stations on-site are licensed by the DHA.
• Ensure all promotional materials regarding health claims are reviewed for compliance.
• Secure copies of professional licenses for all health-related speakers or exhibitors.

2. Health and Safety Infrastructure

• Designate a primary point of contact for health and safety emergencies.
• Identify the nearest DHA-approved medical facility and establish an evacuation route.
• Ensure the venue layout allows for adequate ventilation and crowd flow management.
• Stock first-aid kits with supplies meeting standard health safety guidelines.
• Install clear signage for emergency exits and the designated health isolation area.

3. Documentation and Record Keeping

• Maintain a digital folder containing all vendor health permits.
• Log the contact information for the on-site medical team.
• Prepare an incident report form for any health-related occurrences during the event.
• Collect and archive copies of all health-related certifications for speakers.

4. Post-Event Review

• Conduct a debriefing session regarding health and safety performance.
• File all incident reports with the relevant authorities if required.
• Review feedback from attendees regarding the event’s health and safety measures.

Pro Tips

• Early Coordination: Contact the DHA or relevant regulatory portals at least 60 days prior to the event to confirm if specific health permits are required for your scale of event.
• Digital Access: Keep all permits and licenses in a cloud-based folder that is accessible by your on-site event lead at all times.
• Vendor Vetting: Always request the latest copy of a vendor's license; do not rely on expired documents from previous years.

Content Calendar: Spreadsheet Template

Copy this grid into Google Sheets or Excel and use it as the working document: fill in the blank cells row by row and add more rows as needed.

Content Calendar: Spreadsheet Template (Extended)

Copy this grid into Google Sheets or Excel and use it as the working document: fill in the blank cells row by row. The summary row counts the listed items automatically.

Frequently Asked Questions

Do all events require DHA approval?

Not all events require direct DHA approval, but events involving health screenings, medical exhibitions, or public health campaigns must strictly adhere to DHA guidelines and may require specific permits.

What documentation should I keep on-site?

You should keep copies of the event permit, medical team licenses, vendor health certifications, and a copy of your emergency response plan.

How do I verify a medical professional's license?

You can verify the status of a medical professional’s license through the official DHA "Sheryan" portal or the DHA website’s professional verification tool.