Epfo Joint Declaration Form Sop: a Step-by-step Guide

STANDARD OPERATING PROCEDURE: JOINT DECLARATION FOR CORRECTION OF MEMBER DATA

EMPLOYEES’ PROVIDENT FUND ORGANISATION (EPFO)

Version: 1.0
Effective Date: [___________]
Subject: Correction/Modification of Member Profile Details in EPFO Records

1. PURPOSE

This document serves as the formal Joint Declaration by the Employer and the Employee to request the correction of erroneous data in the EPFO database. This procedure ensures compliance with the Employees' Provident Funds and Miscellaneous Provisions Act, 1952.

2. MEMBER PARTICULARS

Please provide details as per official government identification (Aadhaar/PAN/Passport).

• Employee Name: [________________________________________________]
• Universal Account Number (UAN): [__________________________________]
• EPF Account Number: [__________________________________________]
• Establishment Name: [__________________________________________]
• Establishment Code: [__________________________________________]

3. REQUEST FOR DATA CORRECTION

Indicate the fields requiring correction. Provide the "Incorrect Data" currently held by EPFO and the "Correct Data" as verified by official documents.

4. SUPPORTING DOCUMENTATION

The following documents are attached herewith to substantiate the requested changes:

1. [__________________________________________________________]
2. [__________________________________________________________]
3. [__________________________________________________________]

5. DECLARATION BY EMPLOYEE

I, [________________________________________________], hereby solemnly affirm that the information provided above is true and correct to the best of my knowledge and belief. I understand that any misrepresentation may lead to the rejection of this request and potential legal implications.

Employee Signature: ___________________________
Date: [_____/_____/__________]

6. CERTIFICATION BY EMPLOYER

I, [________________________________________________] (Authorized Signatory), acting on behalf of [________________________________________________] (Company Name), hereby certify that the details mentioned above have been verified against the employment records maintained by the establishment. We authorize the EPFO to update the member's profile accordingly.

Authorized Signatory Name: [__________________________________]
Designation: [__________________________________]
Company Seal/Stamp:

(Affix Stamp Here)

Date: [_____/_____/__________]

7. FOR OFFICE USE ONLY (EPFO REGIONAL OFFICE)

• Application Received On: [_____/_____/__________]
• Verification Status: [ ] Approved [ ] Rejected
• Remarks: [________________________________________________________________]
• Dealing Assistant Signature: ___________________________
• Regional PF Commissioner Signature: ___________________________

INSTRUCTIONS FOR SUBMISSION:

1. Submission: This form must be submitted to the Regional PF Commissioner’s office under which the establishment is registered.
2. Authentication: The form must be signed by the authorized signatory of the employer, and the official company seal must be affixed clearly.
3. Attachments: Self-attested copies of supporting identity proof (Aadhaar, PAN, etc.) must be attached to the back of this document.