employee photo and video release form

Media Consent and Release Agreement

Instructions for Use

• Complete all bracketed fields accurately before presenting this document to the employee for signature.
• Ensure the employee initials the bottom of each page (if multi-page) and signs the final signature block in the presence of a witness if required by your internal policy.
• Maintain a signed digital or physical copy in the employee’s personnel file for the duration of their employment and for the term of the release.

Parties and Definitions

This Media Consent and Release Agreement (the "Agreement") is entered into on [Date] by and between:

The Company: [Company Name], located at [Company Address] ("Company").

The Employee: [Full Legal Name], residing at [Employee Address] ("Employee").

Operative Terms

1. Grant of Rights: The Employee hereby grants to the Company, its successors, assigns, and licensees, the absolute and irrevocable right and permission to use, publish, broadcast, and distribute photographs, video recordings, audio recordings, or other digital media in which the Employee may be included (collectively, the "Media").

2. Scope of Use: The Company may use the Media for any lawful purpose, including but not limited to:

   • Marketing, advertising, and promotional materials.
   • Internal company communications, newsletters, and intranets.
   • Social media platforms, websites, and public relations campaigns.
   • Training materials and educational presentations.

3. Waiver of Compensation: The Employee acknowledges and agrees that they shall receive no financial compensation, royalty, or other consideration for the use of the Media, whether for commercial or non-commercial purposes.

4. Ownership and Intellectual Property: The Employee acknowledges that all right, title, and interest in and to the Media, including all copyrights, shall remain the sole and exclusive property of the Company. The Employee waives any right to inspect or approve the finished product or the copy that may be used in connection therewith.

5. Release and Indemnification: The Employee hereby releases and discharges the Company, its officers, employees, and agents from any and all claims, demands, or causes of action arising out of or in connection with the use of the Media, including but not limited to claims for defamation, invasion of privacy, or infringement of rights of publicity.

6. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of [State Name].

Acknowledgment and Signature

I have read this document in its entirety, understand its contents, and voluntarily sign it.

Employee Signature: __________

Printed Name: [Full Legal Name]

Title: [Job Title]

Date: [Date]

Company Representative Signature: __________

Printed Name: [Representative Name]

Title: [Representative Title]

Date: [Date]

Legal Disclaimer: This document is a general framework and does not constitute formal legal advice. Laws regarding personality rights, labor standards, and privacy vary significantly by jurisdiction. Please consult with qualified legal counsel to ensure this document meets your specific jurisdictional requirements.