donorschoose thank you letter example

Formal Acknowledgment of Charitable Contribution

Instructions for Use

• Fill in the bracketed information with the specific details of the donation, ensuring all dates and amounts match your internal financial records.
• Print this document on official letterhead to provide the donor with a professional record suitable for their tax documentation.
• Distribute a copy to the donor via secure mail or email within 30 days of receiving the contribution to maintain compliance with standard stewardship practices.

Parties & Definitions

This Acknowledgment is provided by [Organization Name] ("Recipient"), located at [Organization Address], to [Donor Full Name] ("Donor"), residing at [Donor Address].

Operative Terms

1. Contribution Details: Recipient acknowledges receipt of a [ ] monetary / [ ] non-monetary contribution from Donor on [Date of Receipt]. The total value of the contribution is [Dollar Amount].
2. Nature of Contribution: The contribution is identified as [Description of Project or Purpose, e.g., Classroom Materials for Grade X].
3. Tax Deductibility: Recipient confirms that it is a [Tax Status, e.g., 501(c)(3)] organization. Donor did not receive any goods or services in exchange for this contribution, in whole or in part, except for intangible religious benefits or insubstantial goods/services as defined by applicable tax regulations.
4. Use of Funds: Recipient agrees that the contribution will be applied exclusively toward the project identified in Clause 2.
5. Record Retention: Both parties shall maintain a copy of this acknowledgment for their respective tax records for a period of no less than [Number] years.

Signature & Acknowledgment

By signing below, the authorized representative of the Recipient affirms the receipt and purpose of the contribution as stated above.

Signature: __________ Printed Name: [Authorized Signatory Name] Title: [Official Title] Date: [Date of Signature]

Legal Disclaimer: This document is a general framework and does not constitute formal legal or tax advice. Consult with qualified legal counsel or a tax professional to ensure compliance with your specific jurisdiction's laws and individual financial circumstances.