Commercial Cleaning Quote Template Pdf

COMMERCIAL CLEANING SERVICES AGREEMENT

Document ID: CLN-SVC-2024-[Unique-ID] Effective Date: [Effective Date] Version: 1.0 Governing Jurisdiction: [State/Province], [Country]

---

STATUTORY & LEGAL COMPLIANCE NOTICE

DISCLAIMER: This template is provided for informational and drafting purposes only and does not constitute formal legal advice. Contractual enforceability is subject to local statutes, industry-specific regulations, and jurisdictional nuances. It is strongly recommended that this document be reviewed by qualified legal counsel licensed within your jurisdiction prior to execution.

---

1. PARTIES

This Commercial Cleaning Services Agreement (the "Agreement") is entered into as of the Effective Date by and between:

SERVICE PROVIDER: [Company Full Legal Name], a [State/Jurisdiction] [Entity Type, e.g., Limited Liability Company], with its principal place of business located at [Principal Address] ("Provider").

CLIENT: [Client Full Legal Name], a [State/Jurisdiction] [Entity Type, e.g., Corporation], with its principal place of business located at [Principal Address] ("Client").

---

2. SCOPE OF SERVICES

Provider agrees to perform the commercial cleaning services as detailed in the attached "Exhibit A: Scope of Work" (the "Services"). Provider shall perform the Services in a professional, workmanlike manner, consistent with industry standards for commercial facilities. Any modifications to the scope must be memorialized in a written Change Order signed by both parties.

3. COMPENSATION & PAYMENT TERMS

3.1 Fees: Client shall pay Provider the sum of $[Amount in USD] per [Frequency, e.g., Month/Project]. 3.2 Invoicing: Provider shall submit invoices [e.g., Monthly] on the [Day] of each month. Payment is due within [Number] days of receipt of a valid invoice. 3.3 Late Payments: Any undisputed amounts not paid when due shall bear interest at the rate of [Percent]% per annum or the maximum rate permitted by law, whichever is lower. 3.4 Expenses: Any pre-approved out-of-pocket expenses shall be reimbursed by Client upon submission of reasonable documentation.

4. TERM & TERMINATION

4.1 Term: This Agreement shall commence on the Effective Date and continue for a period of [Number] years/months, unless terminated earlier as provided herein. 4.2 Termination for Convenience: Either party may terminate this Agreement upon [Number] days’ prior written notice to the other party. 4.3 Termination for Breach: Either party may terminate this Agreement immediately upon written notice if the other party commits a material breach and fails to cure said breach within [Number] days of receiving written notice specifying the breach.

5. CONFIDENTIALITY

Each party agrees to maintain in strict confidence all proprietary or sensitive information disclosed by the other party ("Confidential Information"). Confidential Information shall not be disclosed to any third party without prior written consent and shall be used solely for the performance of this Agreement.

6. REPRESENTATIONS & WARRANTIES

Provider represents that it possesses the requisite skills, licenses, and permits to perform the Services. Provider warrants that all cleaning supplies and equipment used shall be safe and fit for the intended purpose.

7. LIMITATION OF LIABILITY & INDEMNIFICATION

7.1 Limitation of Liability: Except for gross negligence or willful misconduct, the total liability of either party under this Agreement shall not exceed the total fees paid by Client to Provider during the [Number]-month period preceding the claim. 7.2 Indemnification: Provider shall indemnify and hold harmless Client from any third-party claims, damages, or expenses (including reasonable attorney fees) arising out of Provider’s performance of the Services, excluding claims caused by the negligence or misconduct of the Client.

8. DISPUTE RESOLUTION & GOVERNING LAW

8.1 Governing Law: This Agreement shall be governed by and construed in accordance with the laws of [Governing Jurisdiction], without regard to its conflict of law principles. 8.2 Arbitration: Any dispute arising out of this Agreement shall be settled by binding arbitration in [City, State], conducted by a single arbitrator in accordance with the rules of the American Arbitration Association.

9. MISCELLANEOUS

9.1 Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue to be valid and enforceable. 9.2 Counterparts: This Agreement may be executed in counterparts, each of which shall be deemed an original. 9.3 Entire Agreement: This Agreement, including all exhibits, constitutes the entire understanding between the parties and supersedes all prior agreements or negotiations.

---

10. EXECUTION & SIGNATURES

FOR [PARTY A / COMPANY NAME]: Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Company: [Company Legal Name] Date: [Date]

FOR [PARTY B / CLIENT / COUNTERPARTY]: Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Company: [Client Company Legal Name] Date: [Date]

---

STEP-BY-STEP EXECUTION & FILING GUIDE

1. Document Customization: Open this text in a word processor. Perform a "Find and Replace" (Ctrl+H) for all bracketed terms (e.g., [Company Full Legal Name]) to input your specific entity and project details. Ensure the "Scope of Work" (Exhibit A) is detailed enough to prevent future performance disputes.
2. Verify Authority: Before signature, confirm that the individuals signing have the corporate authority (via Articles of Incorporation, Bylaws, or Board Resolution) to bind their respective companies to service contracts.
3. Digital Execution: Save the document as a PDF. Utilize a secure e-signature platform (e.g., DocuSign, Adobe Sign, or HelloSign) to manage the signing flow. This ensures audit trails and non-repudiation.
4. Record Retention: Maintain the executed PDF in a secure, encrypted digital repository or cloud storage solution. It is standard legal practice to retain signed contracts for a minimum of seven (7) years following the expiration or termination of the agreement.
5. Conflict Check: If this agreement is part of a larger facility management suite, ensure it does not conflict with existing master service agreements (MSAs) currently in place between the parties.