charity donation thank you letter template

Formal Acknowledgment of Charitable Contribution

Instructions for Use

• Fill in all bracketed fields with the specific details of the donor, the donation, and your organization's tax-exempt status.
• Print this document on your organization’s official letterhead to ensure professional presentation and verify authenticity.
• Retain a copy of the signed acknowledgment in your organization’s records for audit purposes and provide the original to the donor for their tax documentation.

Parties & Definitions

This Acknowledgment is issued by [Organization Name], a [Tax-Exempt Status, e.g., 501(c)(3)] organization located at [Organization Address] ("Donee"), to [Donor Full Legal Name] ("Donor"), residing at [Donor Address].

Operative Clauses

1. Receipt of Contribution: Donee hereby acknowledges receipt of the following contribution from Donor on [Date of Receipt]:

   • Cash donation in the amount of $[__________].
   • Non-cash property described as: [Detailed description of items/assets].
   • Other: [__________].

2. Good Faith Valuation: For non-cash contributions, the Donee has provided a description of the items received but makes no representation regarding the fair market value for tax purposes. The Donor is responsible for obtaining any necessary appraisals as required by the Internal Revenue Service.

3. Consideration Statement: [ ] No goods or services were provided by the Donee in exchange for this contribution. [ ] The Donee provided goods or services with an estimated value of $[] in exchange for the contribution. The deductible portion of the contribution is $[].

4. Tax-Exempt Status: The Donee confirms that it is currently recognized by the [Relevant Tax Authority, e.g., Internal Revenue Service] as an organization described in Section [Insert Code Section, e.g., 501(c)(3)] of the Internal Revenue Code.

5. Record Retention: Both parties agree to maintain records of this transaction in accordance with applicable accounting standards and regulatory requirements.

Signature & Acknowledgment

By signing below, the authorized representative of the Donee confirms the receipt of the contribution described above.

Signature: __________ Printed Name: [Authorized Signatory Name] Title: [Official Title] Date: [__________]

Legal Disclaimer: This document is a general framework and does not constitute formal legal or tax advice. Laws regarding charitable contributions and tax-deductible receipts vary by jurisdiction. Please consult with qualified legal or tax counsel to ensure your organization’s compliance with local and federal regulations.