Board Resolution Template Maybank

BOARD RESOLUTION FOR MAYBANK CORPORATE BANKING FACILITIES

Document ID: RES-MBK-BANKING-[YYYY]-[SEQ]
Effective Date: [Date of Resolution]
Version: 1.0
Governing Jurisdiction: [State/Country, e.g., Malaysia / Singapore]

LEGAL COMPLIANCE NOTICE

This document constitutes a formal template provided for institutional guidance. It does not constitute specific legal advice. Corporate laws, Maybank’s specific facility requirements, and local financial regulations vary by jurisdiction. You must review this document with qualified legal counsel to ensure compliance with your company’s Articles of Association/Constitution and Maybank’s specific standardized facility documentation.

1. RESOLUTION OF THE BOARD OF DIRECTORS

Company Name: [Company Full Legal Name] (Company Registration No: [Number])
Registered Office: [Principal Business Address]

CERTIFIED EXTRACT OF MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS HELD ON [Date] AT [Time] AT [Location].

IT IS HEREBY RESOLVED:

1. APPOINTMENT OF BANKING RELATIONSHIP: That the company shall establish and maintain a corporate banking relationship with Malayan Banking Berhad ("Maybank") (the "Bank") and such banking facilities as the Board may determine from time to time.
2. AUTHORIZATION OF FACILITIES: That the Company be authorized to apply for, accept, and utilize credit facilities, including but not limited to overdrafts, trade finance, term loans, and cash management services, up to an aggregate amount of [Amount in USD] (the "Facility Limit").
3. AUTHORIZED SIGNATORIES: That the following individuals (the "Authorized Signatories") are hereby authorized to sign, execute, and deliver all applications, facility agreements, security documents, letters of offer, and any other correspondence required by Maybank on behalf of the Company:
   • [Name 1], [Title] (Specimen Signature: ______________)
   • [Name 2], [Title] (Specimen Signature: ______________)
4. OPERATIVE BANKING MANDATE: That the Bank is authorized to honor all cheques, bills of exchange, and payment instructions signed by the Authorized Signatories in accordance with the mandate stipulated in the Corporate Account Opening Form.
5. CUSTODY OF SEAL: That if the Company’s Common Seal is required for the execution of security documents (e.g., Debentures or Mortgages), it shall be affixed in the presence of [Name/Position] and [Name/Position], who shall sign the documents as witnesses.

2. REPRESENTATIONS & WARRANTIES

The Company represents and warrants to Maybank that:

1. Corporate Standing: The Company is duly incorporated and validly existing under the laws of [Jurisdiction] and has the full power and authority to enter into these banking arrangements.
2. No Conflict: The entry into the banking facilities does not violate any existing contract, law, or the Company’s Constitution.
3. Accuracy: All information provided to the Bank is true, accurate, and not misleading in any material respect.

3. MISCELLANEOUS PROVISIONS

1. Severability: If any provision of this resolution is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
2. Amendment: No amendment to this resolution shall be effective unless passed by a subsequent resolution of the Board and notified to the Bank in writing.
3. Duration: This resolution shall remain in full force and effect until such time as a certified copy of a further resolution revoking or varying the same is delivered to the Bank.

4. EXECUTION & SIGNATURE BLOCKS

CERTIFIED AS A TRUE RECORD BY:

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Director/Company Secretary Name]
Title: [Director / Company Secretary]
Date: [Date]

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Director/Company Secretary Name]
Title: [Director / Company Secretary]
Date: [Date]

(Affix Company Seal if required by Constitution)

5. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Preparation: Open this document in your preferred word processor. Use "Find/Replace" (Ctrl+H) to replace all bracketed fields [...] with your specific corporate data.
2. Verify Authority: Ensure the meeting of the Board of Directors was properly convened according to your company’s Articles of Association/Constitution (e.g., ensure sufficient notice was provided).
3. Minute Taking: Ensure a separate set of minutes recording the discussion (not just the resolution) is filed in the Company’s Minute Book.
4. Verification: The Bank will require a "Certified True Copy" of this resolution. Ensure the Company Secretary or two Directors sign the copy intended for Maybank.
5. Digital Signature: If using DocuSign or Adobe Sign:
   • Set the signing order to ensure Directors sign first, followed by the Company Secretary.
   • Ensure the "Certificate of Completion" is attached to the final PDF.
6. Record Retention: Upload the fully executed PDF to your central legal repository/Document Management System (DMS). Retain the original hard copy (with original wet signatures) in your physical Corporate Records vault for audit purposes.
7. Submission: Deliver the signed resolution along with the specific Maybank Letter of Offer (LO) to your Relationship Manager at the Bank.