Board Resolution Format for Stamp Duty Refund

BOARD RESOLUTION: AUTHORIZATION FOR STAMP DUTY REFUND APPLICATION

Document ID: BR-REF-202X-001
Effective Date: [Date]
Version: 1.0
Governing Jurisdiction: [Jurisdiction/State/Country]

STATUTORY & LEGAL COMPLIANCE NOTICE

This document constitutes a formal corporate record. It is drafted to satisfy standard jurisdictional requirements for authorizing corporate agents to act on behalf of the entity regarding financial recovery. This document does not constitute tax or specific jurisdictional legal advice. Counsel should verify that the signatory authority provided herein aligns with the Company’s Bylaws, Articles of Association, and applicable local revenue/stamp office regulations.

I. RECITALS

WHEREAS, [Company Full Legal Name] (the “Company”) is a [Jurisdiction] corporation having its principal office at [Principal Address];

WHEREAS, the Company has identified an overpayment or erroneous payment of Stamp Duty in the amount of [Amount in USD] (the “Refund Amount”) pertaining to the execution/registration of [Document/Instrument Name or Reference Number] dated [Effective Date of Instrument];

WHEREAS, the Board of Directors (the “Board”) deems it in the best interest of the Company to seek a formal refund of the Refund Amount from the [Relevant Revenue/Stamp Authority Name].

II. OPERATIVE RESOLUTIONS

1. AUTHORIZATION TO FILE: The Board hereby authorizes the Company to initiate, pursue, and finalize an application for the refund of Stamp Duty in the amount of [Amount in USD] related to [Reference Document/Transaction].

2. APPOINTMENT OF AUTHORIZED SIGNATORY: The Board designates [Name of Authorized Representative], holding the title of [Title/Role], as the “Authorized Representative” to act for and on behalf of the Company. The Authorized Representative is empowered to execute, sign, deliver, and file all necessary applications, affidavits, supporting documentation, correspondence, and receipts required by the [Relevant Revenue/Stamp Authority Name] to process the refund request.

3. DELEGATION OF AUTHORITY: The Authorized Representative is further empowered to represent the Company in all proceedings, inquiries, or hearings related to the Refund Amount, including the authority to negotiate, adjust, or accept settlement terms proposed by the [Relevant Revenue/Stamp Authority Name], provided such actions remain in the best interest of the Company.

4. CORPORATE SEAL AND EXECUTION: The Authorized Representative is authorized to affix the corporate seal (if applicable) to any document requiring the same and to perform all such acts as may be necessary or desirable to carry out the intent of these resolutions.

5. RATIFICATION: All acts performed by any officer of the Company prior to the date of this Resolution that are consistent with the purpose and intent of these resolutions are hereby ratified, confirmed, and approved in all respects.

III. EXECUTION & SIGNATURE BLOCKS

CERTIFICATION BY CORPORATE SECRETARY: I, [Secretary Name], the duly elected Corporate Secretary of [Company Full Legal Name], do hereby certify that the foregoing is a true, correct, and complete copy of the resolution adopted by the Board of Directors at a meeting held on [Date], at which a quorum was present and voting, and that said resolution has not been amended, modified, or rescinded.

FOR [COMPANY FULL LEGAL NAME]: Signature: _____________________________________ Printed Name: [Authorized Signatory Name] Title: [Title / Role] Company: [Company Legal Name] Date: [Date]

FOR [WITNESS / SECRETARY ATTESTATION]: Signature: _____________________________________ Printed Name: [Name] Title: Corporate Secretary Date: [Date]

IV. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Field Completion: Use the "Find and Replace" function in your word processor to populate all bracketed [ ] fields. Ensure the "Principal Address" and "Jurisdiction" fields match the entity’s Certificate of Incorporation exactly.
2. Verification of Authority: Before execution, verify that the Authorized Representative possesses the requisite signing power under the Company’s Delegation of Authority Matrix or Bylaws.
3. Digital Execution: For electronic signing (DocuSign/Adobe Sign), ensure the "Audit Trail" feature is enabled. Assign the signing order: First to the Corporate Secretary (attesting to the record), then to the Authorized Representative.
4. Submission Requirements: Check the local Stamp Office website for the specific "Stamp Duty Refund Application Form." This resolution acts as the "Board Approval" exhibit required for your submission.
5. Record Retention: Once executed, retain a digital copy in the corporate minute book. Physical copies should be archived for a minimum of seven (7) years to satisfy standard tax audit retention requirements.