Board Resolution Format for Mutual Fund Empanelment

UNANIMOUS WRITTEN CONSENT OF THE BOARD OF DIRECTORS

OF

[Company Name]

DOCUMENT CONTROL & METADATA

• Effective Date: [Effective Date, e.g., October 24, 2023]
• Document Version: 1.0-PROD
• Governing Jurisdiction: [State/Country of Incorporation, e.g., State of Delaware]
• Scope: Authorization for Mutual Fund Empanelment, Trading Account Establishment, and Execution of Associated Operational Agreements

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OFFICIAL NOTICE & LEGAL DISCLAIMER

This document is a high-precision corporate legal template designed for institutional deployment. It establishes formal corporate authorization for the empanelment of mutual funds and the establishment of associated trading, custodial, and distribution relationships. Modification of bracketed fields ([...]) is required prior to execution. This instrument must be maintained in the corporate records book pursuant to statutory record-keeping requirements under [Applicable Corporate Law, e.g., Delaware General Corporation Law Section 141(f)]. Legal and compliance counsel should review jurisdictional prerequisites prior to filing or submission to third-party financial institutions.

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PARTIES & DEFINITIONS

• "Company": [Company Legal Name], a [Jurisdiction of Incorporation] [Entity Type, e.g., Corporation / Limited Liability Company], having its principal place of business at [Company Principal Address].
• "Board": The Board of Directors of the Company.
• "Mutual Fund Provider": [Full Legal Name of Asset Management Company / Mutual Fund House], including its affiliates, subsidiaries, and designated transfer agents.
• "Authorized Persons": Those executive officers and operational representatives designated herein or via subsequent corporate resolution to act on behalf of the Company in connection with the Empanelment.
• "Empanelment": The formal onboarding, registration, KYC verification, and account setup process required to trade, invest in, or distribute units/shares of mutual funds managed by the Mutual Fund Provider.

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OPERATIVE CLAUSES & TERMS

1. Authorization for Mutual Fund Empanelment

1.1 Approval of Relationship: RESOLVED, that the Board of Directors hereby approves, in all respects, the empanelment of the Company with the Mutual Fund Provider for the purpose of investing corporate treasury assets, executing transactions in mutual fund schemes, and/or acting as an authorized distributor or institutional client.

1.2 Scope of Activities: RESOLVED FURTHER, that the Company is hereby authorized to enter into, deliver, and perform under all necessary distribution agreements, investment management agreements, customer account agreements, fee schedules, and ancillary documentation required by the Mutual Fund Provider (collectively, the "Empanelment Documents").

2. Designation of Authorized Signatories and Trading Agents

2.1 Grant of Authority: RESOLVED, that the following officers, employees, or agents of the Company (each, an "Authorized Person") are hereby authorized and empowered, acting individually or collectively, to execute, deliver, and perform the Empanelment Documents and any amendments, trading instructions, redemption requests, or operational notices related thereto:

• Name: [Authorized Person 1 Full Name] | Title: [Title] | Email: [Email Address]
• Name: [Authorized Person 2 Full Name] | Title: [Title] | Email: [Email Address]
• Name: [Authorized Person 3 Full Name] | Title: [Title] | Email: [Email Address]

2.2 Scope of Power: RESOLVED FURTHER, that the actions of the Authorized Persons in executing any agreements, wire transfer instructions, KYC certifications, tax documentation (including W-9 or W-8BEN-E forms), and operational mandates shall be binding upon the Company without need for further attestation or Board approval.

3. Treasury and Settlement Authorization

3.1 Financial Commitments: RESOLVED, that the Company is authorized to allocate and transfer funds up to the aggregate limit of [Maximum Allocation Amount, e.g., $10,000,000 USD] (or unlimited, if left blank: [__________]) for the purpose of purchasing units or shares in approved mutual fund schemes.

3.2 Designated Settlement Accounts: RESOLVED FURTHER, that all redemptions, dividends, capital gains distributions, and withdrawals from the Mutual Fund Provider shall be remitted exclusively to the Company’s verified bank account:

• Bank Name: [Depository Bank Name]
• ABA/Routing Number: [Routing Number]
• Account Number: [Corporate Account Number]
• Account Name: [Exact Corporate Account Name]

4. Ratification of Prior Acts

4.1 Retroactive Validity: RESOLVED, that any and all actions heretofore taken by any officer, director, or agent of the Company in connection with the negotiation, preparation, or preliminary execution of the Empanelment Documents or related operational setups with the Mutual Fund Provider are hereby ratified, confirmed, and approved in all respects as acts of the Company.

5. General Authority and Execution of Documents

5.1 Omnibus Power: RESOLVED, that the officers of the Company are hereby authorized, empowered, and directed, in the name and on behalf of the Company, to take all such further actions, pay all fees, and execute and deliver all such further instruments, certificates, and documents as they may deem necessary, proper, or advisable to carry out the full intent and purpose of the foregoing resolutions.

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EXECUTION & SIGNATURES BLOCK

IN WITNESS WHEREOF, the undersigned, being all the Directors (or comprising the requisite quorum of the Board of Directors) of the Company, have executed this Unanimous Written Consent as of the Effective Date set forth above.

DIRECTOR SIGNATURES:

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Director Signature Printed Name: [Director 1 Name] Title: [Title, e.g., Chairman / Director] Date: [Date Signed]

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Director Signature Printed Name: [Director 2 Name] Title: [Title, e.g., Director / CEO] Date: [Date Signed]

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Director Signature Printed Name: [Director 3 Name] Title: [Title, e.g., Independent Director] Date: [Date Signed]

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CERTIFICATION BY CORPORATE SECRETARY

I, the undersigned [Corporate Secretary / Assistant Secretary] of the Company, do hereby certify that:

1. I am the duly elected, qualified, and acting Secretary of the Company.
2. The foregoing resolutions were duly adopted by the Board of Directors of the Company in accordance with the Company’s Certificate of Incorporation, Bylaws, and applicable governing law.
3. The said resolutions have not in any way been amended, modified, superseded, or rescinded, and are in full force and effect as of the date hereof.

IN WITNESS WHEREOF, I have hereunto executed my name and affixed the seal of the Company.

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Corporate Secretary Signature Printed Name: [Secretary Full Name] Title: Corporate Secretary Date: [Date Certified]

(Affix Corporate Seal Here, if applicable)

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STEP-BY-STEP EXECUTION & OPERATIONAL GUIDE

1. Verify Corporate Prerequisites: Confirm that the Company's Articles/Certificate of Incorporation and Bylaws permit the investment in mutual funds and the delegation of trading authority to the designated officers without requiring shareholder-level approval.
2. Complete Data Fields: Fill in all bracketed fields ([...]) with precise legal names, financial limits, and banking details. Ensure bank account numbers match the corporate resolution routing requirements.
3. Execution by Directors: Secure physical or cryptographic digital signatures (e.g., via DocuSign or Adobe Sign) from the required number of Directors to meet quorum requirements under the Company’s Bylaws.
4. Secretary Attestation: The Corporate Secretary or equivalent officer must sign the Certification block confirming the validity and active status of the resolution. If the entity utilizes a corporate seal, apply it physically or digitally to the designated area.
5. Assembly of Package for Mutual Fund Provider: Bundle the executed Resolution with:
   • Certificate of Good Standing / Status from the jurisdiction of incorporation.
   • Up-to-date Bylaws and Articles of Incorporation.
   • Government-issued identification and specimen signature cards for all designated Authorized Persons.
   • Completed AML/KYC documentation requested by the Mutual Fund Provider.
6. Archival Storage: File the original fully executed instrument in the Company’s permanent Minute Book and corporate records repository. Provide certified copies to the Mutual Fund Provider's compliance and onboarding department.