Board Resolution Format for Kyc Updation Hdfc Bank

BOARD RESOLUTION FOR KYC UPDATION (HDFC BANK)

DOCUMENT ID: CORP-RES-KYC-HDFC-[YYYYMMDD] EFFECTIVE DATE: [Date] VERSION: 1.0 GOVERNING JURISDICTION: [Insert State/Country, e.g., Maharashtra, India]

1. STATUTORY & LEGAL COMPLIANCE NOTICE

This document constitutes a formal record of corporate action. It is drafted to comply with the Companies Act, [Insert Relevant Year, e.g., 2013] and standard banking regulatory requirements. The user acknowledges that this is a template; the Board must ensure that the resolution is passed in accordance with the Company’s Articles of Association and that signatory authorization aligns with current corporate filings (e.g., Form MGT-14, if applicable).

2. CERTIFIED TRUE COPY OF THE RESOLUTION

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY FULL LEGAL NAME] HELD ON [DATE] AT [TIME] AT THE REGISTERED OFFICE OF THE COMPANY LOCATED AT [PRINCIPAL ADDRESS].

WHEREAS, the Company maintains various banking accounts with HDFC Bank Limited (“Bank”) for the purpose of its business operations;

WHEREAS, the Reserve Bank of India (RBI) and internal banking regulations necessitate the periodic updating of Know Your Customer (KYC) documentation to maintain account operational status;

NOW, THEREFORE, BE IT RESOLVED THAT:

1. AUTHORIZATION: The Company hereby authorizes the updating of KYC records, personal information, and business credentials associated with the Company’s accounts held with HDFC Bank Limited (Account Number(s): [Insert Account Numbers or "All Accounts held with the Bank"]).

2. AUTHORIZED SIGNATORIES: The following individuals are hereby authorized to sign, execute, and deliver all necessary applications, forms, letters of instruction, and supporting documents required by HDFC Bank to complete the KYC updation process:

   • [Name of Director/Signatory 1], [Designation]
   • [Name of Director/Signatory 2], [Designation]

3. SPECIMEN SIGNATURES: The signature of the authorized person(s) as mentioned below is hereby attested by the Board as being the true signature(s) to be recognized by HDFC Bank for this purpose:

4. POWER TO ACT: The aforementioned authorized signatories are severally empowered to: a) Submit copies of the Certificate of Incorporation, Memorandum and Articles of Association, Board Resolution, PAN, GST, and proof of address of the entity and its directors. b) Perform video KYC (V-KYC) or physical verification as mandated by the Bank. c) Affix the Common Seal of the Company (if required) on any documentation in accordance with the Articles of Association. d) Do all such acts, deeds, and things as may be necessary or incidental to give effect to this resolution.

5. RATIFICATION: Any actions taken by the authorized signatories consistent with this resolution prior to the date hereof are hereby ratified, approved, and confirmed in all respects.

3. EXECUTION & FORMAL SIGNATURE BLOCKS

CERTIFIED BY:

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________ Printed Name: [Name of Company Secretary or Director] Title: [Title / Role] Date: [Date] (Company Seal)

4. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Preparation:

   • Open this document in your word processor. Replace all bracketed text [ ] with the specific details of your entity.
   • Ensure account numbers are accurate; if updating for all accounts, explicitly state "All existing accounts maintained with HDFC Bank."

2. Verification of Authority:

   • Ensure the signatories listed have the requisite power under your Company’s Articles of Association to bind the company.
   • If the Company is a private limited company, verify if this resolution requires filing with the Registrar of Companies (ROC) via Form MGT-14.

3. Execution:

   • The resolution must be signed by the Company Secretary or a Director.
   • Important: If your Company has a Common Seal, it must be affixed to the document in the presence of the witnesses/directors as per your bylaws.

4. Digital Submission (DocuSign/Adobe Sign):

   • If HDFC Bank accepts digital signatures, ensure the document is processed through a legally recognized e-signature platform that provides an audit trail/Certificate of Completion.

5. Record Retention:

   • A copy of this resolution must be kept in the "Minutes Book" of the Board of Directors.
   • Retain a physical or high-quality digital scan of the executed resolution for your corporate statutory compliance records for a minimum of 8 years (or as per local statutory mandate).

6. Submission to Bank:

   • Submit the Certified True Copy to your HDFC Bank Relationship Manager or the branch holding your primary corporate account. Request a stamped acknowledgement receipt.