Board Resolution Format for Inc 22

CERTIFIED BOARD RESOLUTION FOR FILING FORM INC-22

Document ID: BR-INC22-[YEAR]-[UNIQUE-ID] Effective Date: [Date of Board Meeting] Version: 1.0 Governing Jurisdiction: [Jurisdiction, e.g., State/Country of Incorporation]

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STATUTORY & LEGAL COMPLIANCE NOTICE

This document is a formal template drafted for institutional use. It is intended to facilitate the filing of Form INC-22 (Notice of Situation or Change of Situation of Registered Office) pursuant to the applicable Companies Act/Corporate Law of the governing jurisdiction. Disclaimer: This document does not constitute specific legal advice. Users must verify local filing timelines, digital signature requirements, and the necessity of board-approved supporting documentation (e.g., utility bills, NOC from the owner) prior to submission. Consult with local corporate counsel to ensure full alignment with current regulatory amendments.

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I. RECITALS

WHEREAS, [Company Full Legal Name] (the "Company") is a corporation duly organized and existing under the laws of [Jurisdiction];

WHEREAS, the Board of Directors (the "Board") of the Company has determined that it is in the best interest of the Company to relocate its registered office or confirm the situation of its registered office for compliance with [Relevant Statutory Section/Companies Act];

WHEREAS, the Board desires to authorize the filing of Form INC-22 with the Registrar of Companies or the relevant regulatory authority.

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II. OPERATIVE RESOLUTIONS

1. AUTHORIZATION OF REGISTERED OFFICE CHANGE RESOLVED, that the registered office of the Company be and is hereby shifted from [Old Registered Office Address] to [New Registered Office Address], effective as of [Effective Date].

2. FILING OF FORM INC-22 RESOLVED, that [Name of Director/Authorized Signatory], [Title], be and is hereby authorized to sign, execute, and file Form INC-22 along with all necessary attachments, including but not limited to, proof of ownership or lease agreement, and a No Objection Certificate (NOC) from the owner of the premises, with the appropriate regulatory authorities.

3. POWER OF ATTORNEY AND DELEGATION RESOLVED, that any Director of the Company, or any person authorized by the Board, be and is hereby severally authorized to perform all such acts, deeds, and things as may be deemed necessary, proper, or expedient to give effect to this resolution, including making alterations to the filing as may be required by the regulator.

4. RECORD RETENTION RESOLVED, that a certified copy of this resolution be maintained in the Company’s minute books and provided to any regulatory authority or banking institution as evidence of the change of the registered office.

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III. REPRESENTATIONS & WARRANTIES

The Company warrants that the new registered office address provided is accurate, currently occupied by the Company, and possesses all necessary permits for corporate operations. The Company further warrants that the person executing this resolution holds the requisite authority to bind the entity.

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IV. MISCELLANEOUS

Severability: If any provision of this resolution is held to be invalid or unenforceable, such provision shall be severed, and the remaining provisions shall continue in full force and effect. Entire Agreement: This resolution constitutes the formal record of the Board’s decision regarding the registered office and supersedes any prior informal arrangements regarding the same.

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V. EXECUTION & SIGNATURE BLOCKS

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________ Printed Name: [Name of Chairperson/Director] Title: [Chairperson / Director] Company: [Company Full Legal Name] Date: [Date]

ATTESTED BY (SECRETARY / AUTHORIZED OFFICER):

Signature: _____________________________________ Printed Name: [Name of Secretary] Title: [Company Secretary / Authorized Officer] Date: [Date]

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VI. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Preparation: Open this document in your preferred word processor. Use the Ctrl+H (Find and Replace) function to replace all bracketed items (e.g., [Company Full Legal Name]) with your entity’s specific information.
2. Board Approval: Ensure this resolution is presented and passed at a duly convened meeting of the Board of Directors. The minutes of this meeting must reflect the passing of this resolution.
3. Signatory Verification: Ensure that the individuals signing have the specific mandate required by the Company’s Articles of Association.
4. Digital Signature: Execute the document using a compliant digital signature provider (e.g., DocuSign, Adobe Sign) that supports timestamping and audit trails. Ensure the digital certificate is valid for corporate filings.
5. Supporting Documentation: Before filing Form INC-22, compile the following (as required by law):
   • Proof of registered office address (e.g., utility bill not older than 2 months).
   • Rent/Lease agreement and the NOC from the landlord.
   • The signed Board Resolution provided above.
6. Record Retention: Upload the fully executed PDF to your Company’s digital document management system and append the original to the Minute Book of the Company within 30 days of the resolution.