Board Resolution Format for Inc 20a

BOARD RESOLUTION FOR DECLARATION OF COMMENCEMENT OF BUSINESS (FORM INC-20A)

Document ID: CORP-RES-INC20A-001
Effective Date: [Date of Board Meeting]
Version: 1.0
Governing Jurisdiction: [Jurisdiction/State/Country, e.g., Republic of India – Ministry of Corporate Affairs]

STATUTORY AND LEGAL COMPLIANCE NOTICE

This document constitutes a formal Board Resolution for the purpose of filing Form INC-20A (Declaration of Commencement of Business) pursuant to Section 10A of the Companies Act, 2013 (or relevant local corporate statute). This template is provided for informational purposes as a baseline legal instrument. It must be reviewed by qualified local legal counsel to ensure compliance with specific jurisdictional bylaws, Articles of Association, and current regulatory filing requirements.

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY FULL LEGAL NAME] HELD ON [DATE] AT [TIME] AT THE REGISTERED OFFICE OF THE COMPANY LOCATED AT [PRINCIPAL ADDRESS].

WHEREAS, the Company was incorporated on [Date of Incorporation] under the provisions of the [Relevant Corporate Act]; and

WHEREAS, the Company has satisfied the requirements for the commencement of business as stipulated under [Relevant Section, e.g., Section 10A of the Companies Act, 2013], specifically regarding the subscription of the Memorandum of Association and the maintenance of the registered office;

NOW, THEREFORE, BE IT RESOLVED THAT:

1. DECLARATION OF COMMENCEMENT: The Board of Directors hereby confirms that every subscriber to the Memorandum of Association of the Company has paid the value of the shares agreed to be taken by them at the time of incorporation. A bank statement evidencing the receipt of subscription money in the company’s bank account is hereby presented and verified.

2. COMPLIANCE WITH REGISTERED OFFICE: The Board hereby confirms that the Company has filed the necessary forms for the verification of its registered office as required by [Relevant Section of the Act] and that the company is currently in possession of the premises and is in compliance with all regulatory norms.

3. AUTHORIZATION TO FILE FORM INC-20A: The Board hereby authorizes [Name of Director/Company Secretary], [Designation], to sign, verify, and electronically file Form INC-20A, along with all requisite attachments (including the bank statement and verification of registered office), with the Registrar of Companies (ROC) / Regulatory Authority.

4. POWER OF ATTORNEY: The authorized signatory is empowered to act on behalf of the Company to:

   • Make any necessary modifications or corrections to the form as may be directed by the Registrar of Companies;
   • Appoint professionals (Chartered Accountants, Company Secretaries, or Cost Accountants) to certify the form;
   • Affix the Digital Signature Certificate (DSC) of the authorized signatory on the electronic form.

5. RATIFICATION: Any acts, deeds, or things done by the authorized signatory prior to the date of this resolution, in relation to the preparation of Form INC-20A, are hereby ratified, confirmed, and approved.

EXECUTION AND SIGNATURE BLOCK

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Name of Chairperson/Director]
Title: Chairperson / Director
Company: [Company Legal Name]
Date: [Date]

ATTESTED BY (COMPANY SECRETARY / DIRECTOR):

Signature: _____________________________________
Printed Name: [Name of Authorized Signatory]
Title: [Title / Role]
Date: [Date]

STEP-BY-STEP EXECUTION AND FILING GUIDE

1. Preparation:

   • Open this document in your preferred word processor.
   • Replace all bracketed text [ ] with the actual corporate data. Ensure the "Principal Address" matches the address filed in the incorporation documents.
   • Print the resolution on the Company’s Official Letterhead.

2. Verification of Authority:

   • Confirm the signatory holds valid Board authorization as per the Company’s Articles of Association.
   • Ensure the Director has a valid, active Digital Signature Certificate (DSC) as required by the regulatory portal.

3. Execution:

   • The Chairperson or an authorized Director must physically sign the document. If using digital signatures (e.g., DocuSign, Adobe Sign), ensure the audit trail is preserved as an annexure to the resolution.
   • Stamp the document in accordance with the local Stamp Act of the governing jurisdiction (if applicable).

4. Regulatory Filing (INC-20A):

   • Attach the scanned copy of this signed Board Resolution to the electronic Form INC-20A.
   • Ensure the bank statement (proving subscription money) is not older than 30 days from the date of filing.
   • Engage a practicing professional (CA/CS/CMA) to digitally certify the form before final submission to the Registrar.

5. Record Retention:

   • File the original signed resolution in the Company’s "Minute Book" within 30 days of the meeting.
   • Maintain a digital backup of the filed form and the MCA/Regulatory acknowledgement receipt for a minimum of 8 years.