Board Resolution Format for Icegate Registration

BOARD RESOLUTION FOR ICEGATE REGISTRATION & AUTHORIZATION

Document Control:

• Effective Date: [Insert Effective Date]
• Version: 1.0
• Jurisdiction / Scope: Republic of India / Customs & Indirect Taxes (CBIC) / ICEGATE Portal

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1. LEGAL NOTICE & COMPLIANCE DISCLAIMER

This document constitutes a formal corporate resolution of the Board of Directors of the Company. It is designed to meet the statutory requirements of the Companies Act, 2013 (India) and the procedural mandates of the Indian Customs Electronic Gateway (ICEGATE) administered by the Central Board of Indirect Taxes and Customs (CBIC). Unauthorized alteration of statutory declarations or submission of fabricated corporate authorizations may attract criminal liability under the Information Technology Act, 2000, and the Indian Penal Code, 1860. Legal counsel review is recommended prior to execution.

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2. PARTIES & DEFINITIONS

• Company: [Insert Registered Company Name], a company incorporated under the Companies Act, 1956/2013, having its registered office at [Insert Registered Office Address], bearing Corporate Identity Number (CIN): [Insert CIN] (hereinafter referred to as the "Company").
• Authorized Representative / User: [Insert Full Legal Name of Authorized Signatory], holding the position of [Insert Designation, e.g., Director / Company Secretary / Manager / Authorized Officer], holding Permanent Account Number (PAN): [Insert PAN] and Email Address: [Insert Official Email Address] (hereinafter referred to as the "Authorized Representative").
• Regulatory Authority: Central Board of Indirect Taxes and Customs (CBIC) and the Indian Customs Electronic Gateway (ICEGATE).

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3. OPERATIVE CLAUSES & TERMS

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [INSERT COMPANY NAME] HELD ON [INSERT DATE] AT [INSERT TIME] AT ITS REGISTERED OFFICE AT [INSERT ADDRESS]

3.1 Authorization for ICEGATE Registration

IT IS HEREBY RESOLVED THAT the Company do hereby register itself on the Indian Customs Electronic Gateway (ICEGATE) portal for the purpose of transacting business relating to imports, exports, filing of Shipping Bills, Bills of Entry, Goods and Services Tax Identification Number (GSTIN) integration, electronic payment of custom duties, and all other related customs and indirect tax filings.

3.2 Designation of Authorized Signatory & Master User

IT IS FURTHER RESOLVED THAT [Insert Full Legal Name of Authorized Signatory], [Insert Designation], be and is hereby authorized individually/jointly to act as the primary Master User / Admin for the Company's ICEGATE profile, and is empowered to create, manage, and revoke sub-user accounts, digital signatures, and operational roles on behalf of the Company.

3.3 Authority to Execute Digital Signature Certificates (DSC)

IT IS FURTHER RESOLVED THAT the Company approves the registration, mapping, and linking of Class 3 Digital Signature Certificate (DSC) issued in the name of the Authorized Representative [Insert Name of DSC Holder] with the ICEGATE profile for the purpose of electronically signing documents, declarations, manifests, and returns submitted to the Customs Authorities.

3.4 Operational and Regulatory Compliance

IT IS FURTHER RESOLVED THAT the Authorized Representative be and is hereby authorized to:

1. Submit, modify, and authenticate all necessary KYC documents, PAN, IEC (Importer-Exporter Code), GSTIN, bank account details, and corporate identity proofs required for ICEGATE activation and maintenance.
2. Execute indemnity bonds, undertakings, letters of authorization, and any other statutory or regulatory instruments required by the Commissioner of Customs or ICEGATE operational authorities.
3. Handle all communications, dispute resolutions, and technical integrations with the ICEGATE Helpdesk, National Customs Targeting Centre (NCTC), or designated ICEGATE service providers.

3.5 Ratification of Prior Acts

IT IS FURTHER RESOLVED THAT any acts, deeds, and things already done by the Authorized Representative or any Director of the Company in connection with the preliminary registration, document uploads, or portal engagement on ICEGATE prior to the passing of this resolution be and are hereby ratified, confirmed, and approved as the acts of the Company.

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4. EXECUTION & SIGNATURES BLOCK

IN WITNESS WHEREOF, the Directors of the Company have signed this resolution on this [Insert Day] day of [Insert Month], [Insert Year] at [Insert City].

For and on behalf of the Board of Directors of
[Insert Company Name]

(Signature)
[Insert Name of Director 1]
Director
DIN: [Insert DIN 1]

(Signature)
[Insert Name of Director 2 / Company Secretary]
Director / Company Secretary
DIN / Membership No: [Insert DIN 2 or Membership No.]

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• Attestation by Company Secretary / Managing Director:

(Signature)
[Insert Name of Certifying Officer]
[Insert Designation]
Date: [Insert Date]
Place: [Insert Place]

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5. STEP-BY-STEP EXECUTION GUIDE

1. Board Approval: Convene a meeting of the Board of Directors or pass the resolution via Circular Resolution in compliance with Section 175 of the Companies Act, 2013, if permissible.
2. Customization: Replace all bracketed placeholders (e.g., [Company Name], [Insert Date]) with accurate, verified corporate data matching the MCA master data and IEC profile.
3. Execution: Ensure the document is signed by at least two Directors (or one Director and the Company Secretary, if applicable) and stamped with the Company's Common Seal (if mandated by Articles of Association).
4. Certification: The Company Secretary or a designated Director must issue a "Certified True Copy" of the resolution on the official letterhead of the Company.
5. Portal Upload:
   • Log into the ICEGATE Portal using the Master User credentials.
   • Navigate to the profile management section for registration/document submission.
   • Upload the scanned copy of this Board Resolution along with the supporting identity proof, PAN, IEC, and the Class 3 Digital Signature Certificate (DSC) of the Authorized Signatory.
6. Archival: Store the executed physical/digital original securely in the Company’s statutory records under the custody of the Company Secretary for compliance audits.