Board Resolution Format for Gst Authorised Signatory

BOARD RESOLUTION: AUTHORIZATION FOR GST COMPLIANCE AND FILING

Document ID: RES-GST-AUTH-2024-001
Effective Date: [Date]
Version: 1.0
Governing Jurisdiction: [Jurisdiction, e.g., State of Delaware / Republic of India]

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LEGAL COMPLIANCE NOTICE

This document is intended as a legal template for use by corporate entities. It assumes the user has the authority to pass such resolutions under their internal Articles of Association or Bylaws. Users must verify the specific requirements of the relevant tax authority (e.g., GST portal registration requirements) as statutes vary by jurisdiction. Execution of this document confirms legal ratification of the authorized signatory’s powers.

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1. CERTIFIED TRUE COPY OF THE BOARD RESOLUTION

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY FULL LEGAL NAME], HELD ON [DATE] AT [TIME] AT THE REGISTERED OFFICE OF THE COMPANY LOCATED AT [PRINCIPAL ADDRESS].

"RESOLVED THAT pursuant to the provisions of the applicable Tax Acts and GST regulations (as amended), the consent of the Board of Directors of [COMPANY FULL LEGAL NAME] (the "Company") be and is hereby accorded to authorize [NAME OF AUTHORIZED SIGNATORY], holding the position of [TITLE/ROLE], to act as the Authorized Signatory for and on behalf of the Company for all matters relating to Goods and Services Tax (GST) compliance.

RESOLVED FURTHER THAT the Authorized Signatory is hereby empowered and authorized to:

1. File applications for GST registration, amendments, and cancellations;
2. Digitally sign and submit monthly, quarterly, and annual GST returns, including but not limited to GSTR-1, GSTR-3B, and any other statutory filings;
3. Represent the Company before GST authorities, tax officers, and appellate tribunals;
4. Make payments of tax, interest, penalty, or any other amounts due under the GST laws;
5. Upload documents, receive notices, file replies, and conduct all electronic correspondence on the official GST portal.

RESOLVED FURTHER THAT the specimen signature of the Authorized Signatory provided herein is hereby attested by the Board and shall remain in force until revoked by a subsequent Board Resolution.

RESOLVED FURTHER THAT a copy of this resolution, duly certified as a true copy by any Director or the Company Secretary, be submitted to the concerned GST authorities and any other relevant financial institution as may be required to give effect to this resolution."

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2. SPECIMEN SIGNATURE

Specimen Signature of [Name of Authorized Signatory]: _________________________________

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3. EXECUTION AND CERTIFICATION

CERTIFIED BY:

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Name of Director/Secretary]
Title: [Director / Company Secretary]
Date: [Date]

[COMPANY SEAL/STAMP]

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4. STEP-BY-STEP EXECUTION AND FILING GUIDE

Step 1: Document Customization

• Open the document in your preferred word processor.
• Replace all bracketed fields (e.g., [COMPANY FULL LEGAL NAME]) with specific entity data.
• Ensure the "Principal Address" matches the address registered with the tax authority.

Step 2: Verification of Authority

• Before signing, confirm that the Board of Directors has the quorum required under the company’s Bylaws/Articles of Incorporation to pass such a resolution.
• Ensure the person signing the "Certified By" section is a duly appointed Director or Corporate Secretary.

Step 3: Execution

• Physical Execution: Print on company letterhead. Affix the Company Seal (Common Seal) if required by local jurisdictional law or company bylaws.
• Digital Execution: Use a platform such as DocuSign, Adobe Sign, or HelloSign. Ensure the signers use legally recognized digital signatures or qualified electronic signatures (QES) if required by your tax jurisdiction.

Step 4: GST Portal Upload

• Log into the official GST portal.
• Navigate to the "Authorized Signatory" management section.
• Upload the PDF of this signed resolution. Ensure the file size is within the portal’s specific upload constraints (typically < 1MB).

Step 5: Record Retention

• Store the original hard copy in the "Corporate Secretarial Minute Book."
• Maintain a digital backup in a secure, encrypted corporate repository for a minimum period of 7–10 years (or as mandated by local tax limitation statutes).