Board Resolution Format for Fssai License

CERTIFIED BOARD RESOLUTION: AUTHORIZATION FOR FSSAI LICENSING

Document ID: CORP-RES-FSSAI-001
Effective Date: [Date]
Version: 1.0
Governing Jurisdiction: [Jurisdiction/State], India

LEGAL COMPLIANCE NOTICE

This document is a template provided for informational purposes only and does not constitute formal legal advice. This resolution must be tailored to the specific corporate governance requirements set forth in the entity’s Articles of Association and the applicable Companies Act (e.g., The Companies Act, 2013). Failure to verify signatory authority or regulatory requirements may render this instrument unenforceable. Consult with local corporate counsel prior to filing with the Food Safety and Standards Authority of India (FSSAI).

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF [COMPANY FULL LEGAL NAME] HELD ON [DATE] AT [TIME] AT [REGISTERED OFFICE ADDRESS]

WHEREAS, the Board of Directors of [Company Full Legal Name] (hereinafter referred to as the “Company”) acknowledges the necessity of obtaining and maintaining a valid Food Business Operator (FBO) License under the Food Safety and Standards Act, 2006, and the regulations framed thereunder.

IT IS HEREBY RESOLVED THAT:

1. AUTHORIZATION TO APPLY: The Company be and is hereby authorized to apply for, obtain, renew, modify, or surrender the FSSAI License for its premises located at [Full Business Address].

2. AUTHORIZED REPRESENTATIVES: [Name of Authorized Signatory], holding the position of [Title/Role], be and is hereby authorized to sign, execute, submit, and file all applications, affidavits, undertakings, and declarations required by the FSSAI authorities, and to represent the Company before the Licensing Authority.

3. DELEGATION OF AUTHORITY: The Authorized Representative is empowered to appoint legal counsel, consultants, or agents to facilitate the registration process and to perform all such acts, deeds, and things as may be necessary or expedient to give effect to this resolution.

4. CORPORATE SEAL: The Common Seal of the Company, if required, be affixed to any documents associated with the FSSAI licensing process in accordance with the Articles of Association.

5. RATIFICATION: Any actions taken by the Authorized Representative in connection with the aforementioned purposes prior to the date of this meeting are hereby ratified and confirmed.

EXECUTION & SIGNATURE BLOCKS

CERTIFIED TO BE A TRUE COPY:

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Name of Director/Secretary]
Title: [Director / Company Secretary]
Company: [Company Full Legal Name]
Date: [Date]

ATTESTED BY (IF REQUIRED BY LOCAL JURISDICTION):

Signature: _____________________________________
Printed Name: [Authorized Signatory Name]
Title: [Authorized Signatory Title]
Date: [Date]

STEP-BY-STEP EXECUTION & FILING GUIDE

1. Document Customization:

   • Use Microsoft Word "Find and Replace" (Ctrl+H) to replace all bracketed fields (e.g., [Company Full Legal Name]) with your specific corporate details.
   • Ensure the "Registered Office Address" matches the address currently filed with the Registrar of Companies (ROC).

2. Verification of Authority:

   • Confirm that the person signing the resolution is empowered to do so under your company’s Articles of Association.
   • If the Board resolution requires a board quorum, ensure the minutes of the meeting are properly recorded in the Minute Book.

3. Digital Execution:

   • Upload the finalized document to a platform like DocuSign or Adobe Sign.
   • Apply a digital signature (Class 3 Digital Signature Certificate is often required for FSSAI/ROC filings in India).
   • Ensure the "Audit Trail" feature is enabled for compliance record-keeping.

4. Record Retention:

   • Maintain the original signed copy in the Company’s Statutory Minute Book.
   • Upload a scanned PDF copy to the FSSAI FoSCoS (Food Safety Compliance System) portal as part of the supporting documentation for your license application.
   • Retain a digital backup in a secure, encrypted corporate repository for no less than seven (7) years.