Board Resolution Format for Drug License

CERTIFIED BOARD RESOLUTION: AUTHORIZATION FOR DRUG LICENSE APPLICATION AND REGULATORY FILING

Document ID: CORP-GOV-DRUG-LIC-001
Effective Date: [Date of Board Meeting]
Version: 1.0
Governing Jurisdiction: [State/Country of Incorporation]

STATUTORY & LEGAL COMPLIANCE NOTICE

This document constitutes a formal record of corporate action. Legal counsel should verify that the signatory’s authority aligns with the Company’s Bylaws and Articles of Incorporation. Regulatory requirements for drug licensing vary significantly by jurisdiction (e.g., FDA in the U.S., EMA in the EU, CDSCO in India). This template is for institutional guidance and must be reviewed by local regulatory counsel to ensure adherence to specific statutory language required by the relevant Health Authority.

I. RECITALS

WHEREAS, [Company Full Legal Name] (the "Company"), a corporation organized under the laws of [Governing Jurisdiction], with its principal place of business at [Principal Address], intends to engage in the [manufacturing/distribution/import/export] of pharmaceutical products;

WHEREAS, the Board of Directors (the "Board") of the Company has determined that it is in the best interest of the Company to obtain the necessary drug licenses from [Name of Regulatory Authority] (the "Authority") to facilitate the Company’s business operations;

NOW, THEREFORE, BE IT RESOLVED, that the following actions are hereby authorized and approved by the Board.

II. OPERATIVE CLAUSES

1. AUTHORIZATION TO APPLY FOR LICENSURE The Board hereby authorizes the Company to file, execute, and submit all necessary applications, forms, declarations, and supporting documentation required by the Authority for the purpose of securing a [Type of License, e.g., Wholesale/Manufacturing/Retail] drug license.

2. APPOINTMENT OF AUTHORIZED SIGNATORY The Board hereby designates [Name of Authorized Representative], holding the title of [Title/Role], as the primary authorized representative of the Company. This individual is empowered to sign, execute, and deliver all applications, affidavits, site master files, and related regulatory submissions on behalf of the Company.

3. POWER OF ATTORNEY AND DELEGATION The Authorized Representative is granted full power of attorney to appear before the Authority, respond to queries, submit additional information, pay required application fees [Amount in USD: $_______], and take all such actions as may be necessary or convenient to obtain, maintain, or renew the drug license.

4. REGULATORY COMPLIANCE AND RESPONSIBILITY The Company shall maintain a designated "Competent Person" or "Pharmacist-in-Charge" as required by law. The Board affirms that the Company shall at all times comply with Good Manufacturing Practices (GMP) and/or Good Distribution Practices (GDP) and all applicable pharmaceutical regulations.

5. RATIFICATION OF PRIOR ACTS All acts taken by any director or officer of the Company in connection with the matters authorized herein, performed prior to the date of this Resolution, are hereby ratified, confirmed, and approved in all respects.

III. EXECUTION & FORMAL SIGNATURE BLOCKS

The undersigned, being the Secretary of [Company Full Legal Name], hereby certifies that the foregoing is a true, correct, and complete copy of the resolution adopted by the Board of Directors at a meeting held on [Date], at which a quorum was present and voting throughout.

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Name of Secretary/Director]
Title: Secretary / Chairperson
Company: [Company Legal Name]
Date: [Date]

IV. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Preparation: Open this document in your preferred word processor. Use the "Find and Replace" feature to populate all bracketed fields (e.g., [Company Full Legal Name]).
2. Verification of Authority: Ensure the individual named as the "Authorized Signatory" is listed in your Company’s "Delegation of Authority" matrix or Bylaws. If they are not, a separate "Power of Attorney" document may be required by the Authority.
3. Board Meeting Minutes: Ensure that this resolution is formally reflected in the minutes of the Board meeting. A copy of the minutes (or an extract thereof) should be attached to this resolution if requested by the regulator.
4. Execution:
   • Digital: Use a platform such as DocuSign or Adobe Sign. Ensure the "Audit Trail" feature is enabled to verify the IP address, date, and time of signature.
   • Physical: If a wet-ink signature is required by the Authority, sign in blue ink and apply the Corporate Seal if mandated by local law.
5. Record Retention:
   • File the executed original in the "Corporate Governance/Regulatory Compliance" binder.
   • Provide a certified copy to the relevant Regulatory Authority as part of the licensing application package.
   • Maintain an electronic backup in a secure, encrypted document management system (DMS).
6. Notarization: Depending on the jurisdiction, the Authority may require this document to be notarized or apostilled for international use. Consult local legal counsel before submission.