Board Resolution Format for Din Application

CORPORATE RESOLUTION OF THE BOARD OF DIRECTORS

AUTHORIZATION FOR DIRECTOR IDENTIFICATION NUMBER (DIN) APPLICATION

DOCUMENT CONTROL & METADATA

• Effective Date: [Date]
• Document Version: 1.0
• Jurisdiction / Scope: [Country / State / Province of Incorporation]
• Corporate Entity: [Company Legal Name], a [Jurisdiction] [Corporation / Private Limited Company / LLC]

1. OFFICIAL NOTICE & COMPLIANCE DISCLAIMER

This legal instrument constitutes an official corporate resolution of the Board of Directors of [Company Name]. Unauthorized alteration, falsification, or misrepresentation of corporate records may subject the violators to civil liabilities and criminal penalties under applicable corporate and securities laws. Legal counsel and company secretaries must ensure all filings comply with the statutory requirements of the relevant regulatory authority (e.g., Ministry of Corporate Affairs, Companies Registry, or equivalent).

2. PARTIES & DEFINITIONS

For the purposes of this Board Resolution, the following terms shall have the ascribed meanings:

• "Corporation" or "Company" means [Company Legal Name], having its registered office at [Registered Office Address].
• "Board" means the duly constituted Board of Directors of the Corporation.
• "Applicant" or "Director-Designate" means [Full Legal Name of Proposed Director], residing at [Residential Address], holding Passport/ID Number [Identification Number].
• "DIN" means the Director Identification Number, Unique Director Identification Number, or equivalent statutory regulatory identifier required for individuals serving or intending to serve as a director of a corporate entity within the specified jurisdiction.

3. OPERATIVE CLAUSES & TERMS

WHEREAS, the Board of Directors of the Corporation deems it to be in the best commercial and operational interests of the Company to appoint or propose the appointment of [Full Legal Name of Proposed Director] as a member of the Board of Directors; and

WHEREAS, pursuant to the applicable corporate statutes and regulatory frameworks of [Jurisdiction], every individual appointed to the Board of Directors must obtain a Director Identification Number (DIN) prior to or contemporaneously with their formal appointment and registration;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby approves, adopts, and authorizes the following measures:

1. Application Authorization: The Corporation hereby authorizes and directs the Applicant, [Full Legal Name of Proposed Director], to prepare, execute, and submit an official application for a Director Identification Number (DIN) to the appropriate regulatory authority, utilizing all prescribed electronic or physical filing formats.

2. Information Verification and Attestation: The Board confirms that it has reviewed the personal identification details, residential proof, and KYC (Know Your Customer) documents of the Applicant, and certifies that, to the best of its knowledge and belief, all information provided in connection with the DIN application is true, accurate, complete, and verifiable.

3. Delegation of Authority: The Board hereby grants authority to [Name of Authorized Officer/Company Secretary], [Title of Officer], to sign, attest, notarize, and submit any supporting corporate documents, Board certificates, identity verifications, or digital signature applications required to facilitate the successful issuance of the DIN to the Applicant.

4. Ratification of Prior Acts: All acts, deeds, and things done by the Applicant or any authorized officer of the Corporation prior to the date of this Resolution in connection with the DIN application are hereby ratified, confirmed, and approved as binding acts of the Corporation.

5. Maintenance of Records: The Company Secretary or designated compliance officer is directed to place a certified copy of this Resolution in the official minute books of the Corporation and to update the statutory registers accordingly upon the successful issuance and registration of the Applicant's DIN.

4. EXECUTION & SIGNATURES BLOCK

IN WITNESS WHEREOF, the undersigned, being the duly authorized Chairperson and Company Secretary/Director of the Corporation, have executed this Board Resolution as of the Effective Date written above.

FOR [COMPANY LEGAL NAME]

[Name of Chairperson / Presiding Director]
Title: Chairperson of the Board
Date: [Date]

[Name of Company Secretary / Attesting Director]
Title: Company Secretary / Director
Date: [Date]

5. STEP-BY-STEP EXECUTION GUIDE

1. Review and Customization: Replace all bracketed placeholder text (e.g., [Company Name], [Date]) with precise factual data corresponding to the corporate records and the identity of the Director-Designate.
2. Board Meeting / Circular Resolution:
   • Option A (Meeting): Table this resolution during a duly convened meeting of the Board of Directors, secure a majority vote, and have the Chairperson and Secretary sign the document.
   • Option B (Circular): If permitted by the Corporation's bylaws/articles, circulate the resolution to all sitting directors for written consent and signature.
3. Notarization & Apostille (If Required): Depending on the regulatory jurisdiction, obtain a notary public attestation or apostille on the executed resolution if the DIN application requires cross-border verification.
4. Filing & Submission: Attach the executed Board Resolution to the electronic DIN application form (e.g., DIR-3 or local equivalent) alongside the Applicant's verified identity and address proofs.
5. Record Retention: File the original signed resolution in the Corporation's minute book and retain digital copies in the corporate compliance repository for audit and statutory inspection.