Board Resolution Format for Deletion of Authorised Signatory in Bank

CERTIFIED EXTRACT OF BOARD RESOLUTION

Document ID: CORP-SEC-RES-BANK-001
Effective Date: [Date of Resolution]
Version: 1.0
Governing Jurisdiction: [State/Country of Incorporation]

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STATUTORY & LEGAL COMPLIANCE NOTICE

This document is a template prepared for legal departments and corporate secretariats. It assumes compliance with the relevant Companies Act and the corporate bylaws/Articles of Association of [Company Full Legal Name]. Users are advised that banking institutions often require resolutions to be drafted on company letterhead and, in many jurisdictions, notarized or apostilled. Verification against the specific depository institution’s internal KYC/AML onboarding requirements is mandatory prior to submission.

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RESOLUTION OF THE BOARD OF DIRECTORS OF [COMPANY FULL LEGAL NAME]

HELD AT: [Principal Address of Registered Office]
DATE: [Date]
TIME: [Time]

PRESENT:

1. [Director Name]
2. [Director Name]
3. [Director Name]

CHAIRMAN: [Name of Chairman] acted as Chairman of the meeting.

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1. RECITALS

WHEREAS, [Company Full Legal Name] (the "Company") maintains banking facilities with [Bank Name] (the "Bank") under account number(s) [Account Number(s)];

WHEREAS, the Board of Directors (the "Board") has determined it is in the best interest of the Company to revoke the signing authority of [Name of Departing Signatory] (the "Former Signatory"), effective [Date/Time of Cessation];

2. OPERATIVE RESOLUTIONS

RESOLVED THAT: The Board hereby formally revokes, terminates, and cancels any and all authority, power, and mandate previously granted to [Name of Departing Signatory] to act as an authorized signatory for or on behalf of the Company in relation to any and all accounts held with [Bank Name], effective immediately upon the delivery of this resolution to the Bank.

FURTHER RESOLVED THAT: All mandates, powers of attorney, or instructions previously lodged with the Bank in favor of [Name of Departing Signatory] are hereby superseded and rendered null and void, and the Bank is requested and authorized to cease honoring any checks, drafts, transfer instructions, or other instruments signed by the Former Signatory.

FURTHER RESOLVED THAT: The Company Secretary or any Director of the Company be and is hereby authorized and directed to notify [Bank Name] of this change in status, and to execute, sign, and deliver all such forms, bank mandates, certificates, and other documents as may be necessary or desirable to give effect to the intent of this resolution.

FURTHER RESOLVED THAT: The Company hereby agrees to indemnify and hold harmless [Bank Name], its directors, officers, and employees, from any and all claims, demands, losses, or liabilities arising out of or in connection with the Bank acting in accordance with these resolutions, provided such actions are taken in good faith prior to the Bank’s actual receipt and processing of this notice.

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3. CERTIFICATION

I, [Name of Secretary/Director], the [Secretary/Director] of [Company Full Legal Name], hereby certify that the foregoing is a true and correct copy of the resolution duly passed by the Board of Directors of the Company at a meeting duly convened and held on the date set forth above, and that said resolution has not been modified, rescinded, or revoked and is currently in full force and effect.

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EXECUTION & SIGNATURE BLOCKS

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Name of Chairperson/Director]
Title: [Title / Role]
Date: [Date]

Signature: _____________________________________
Printed Name: [Name of Secretary/Director]
Title: [Corporate Secretary]
Date: [Date]

(Corporate Seal, if applicable)

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STEP-BY-STEP EXECUTION & FILING GUIDE

1. Drafting: Replace all bracketed text [ ] with accurate legal data. Ensure the Bank Account Number matches the bank’s internal records exactly.
2. Verification: Confirm that the signatory (the person signing the resolution to remove the other) is currently listed in the corporate registry as an active director or officer with the authority to bind the company.
3. Letterhead: Print this document on the Company’s official letterhead.
4. Execution: Ensure the document is signed by the required number of directors as mandated by the Company’s Articles of Association.
5. Digital Execution: If using DocuSign or Adobe Sign, ensure the "Audit Trail" / "Certificate of Completion" is appended to the final PDF to prove the provenance of the digital signatures.
6. Submission:
   • Physical/Digital Delivery: Submit the original signed document to the Company’s dedicated Relationship Manager or the local branch’s Corporate Services department.
   • Confirmation: Request a written acknowledgment or "Receipt of Instruction" from the Bank to ensure the internal revocation process has been triggered.
7. Record Retention: File the original document in the Company’s "Corporate Minute Book" under the "Bank Resolutions" section. Retain a digital copy in a secure, encrypted document management system (DMS) for at least seven (7) years or as required by local tax/statutory limitation periods.