Board Resolution Format for Change of Mobile Number in Bank Account

BOARD RESOLUTION: AUTHORIZATION FOR AMENDMENT OF BANKING CONTACT INFORMATION

DOCUMENT ID: BR-BANK-COMM-001
EFFECTIVE DATE: [Date of Board Meeting]
VERSION: 1.0
GOVERNING JURISDICTION: [Insert State/Country]

STATUTORY & LEGAL COMPLIANCE NOTICE

This document is a formal corporate record. It is intended for submission to financial institutions to satisfy "Know Your Customer" (KYC) and authorization verification requirements. The undersigned counsel certifies that this template is drafted to standard commercial legal practices; however, the user must verify local corporate law requirements regarding quorum, notice periods, and minute-book documentation as mandated by the specific jurisdiction of incorporation.

I. CERTIFIED EXTRACT OF BOARD RESOLUTION

COMPANY: [Company Full Legal Name]
REGISTERED ADDRESS: [Principal Address]

CERTIFICATION: I, [Secretary/Director Name], acting as the [Secretary/Director] of [Company Full Legal Name] (the "Company"), hereby certify that the following is a true and correct copy of the resolution duly adopted by the Board of Directors of the Company at a meeting held on [Date], at which a quorum was present and voting:

WHEREAS, the Company maintains banking facilities with [Bank Name] (the "Bank"), under Account Number(s) [Insert Full Account Number(s)];

WHEREAS, the Board of Directors has determined it is in the best interest of the Company to update the mobile telephone number registered on file with the Bank to facilitate secure digital banking, SMS alerts, and multi-factor authentication (MFA);

NOW, THEREFORE, BE IT RESOLVED:

1. Authorization to Amend Contact Details: The Board hereby authorizes the change of the registered mobile telephone number associated with the aforementioned account(s) from [Old Mobile Number] to [New Mobile Number].
2. Authorized Signatories: The following individuals, acting [jointly/severally], are hereby authorized to execute any and all forms, letters of instruction, or electronic verification mandates required by the Bank to effectuate this change:
   • [Name of Signatory 1], [Title]
   • [Name of Signatory 2], [Title]
3. Ratification of Actions: Any actions heretofore taken by the authorized officers or agents of the Company in furtherance of this resolution are hereby ratified, confirmed, and approved in all respects.
4. Duration of Authority: This authority shall remain in full force and effect until such time as a subsequent resolution is passed by the Board of Directors and a certified copy thereof is delivered to the Bank.

II. REPRESENTATIONS & WARRANTIES

The Company represents and warrants that:

1. The individuals listed herein hold the legal authority to bind the Company.
2. The Company is in good standing within its governing jurisdiction.
3. There are no pending legal actions, bankruptcy proceedings, or injunctions that prohibit the Company from modifying its banking credentials.

III. EXECUTION & FORMAL SIGNATURE BLOCKS

FOR [COMPANY FULL LEGAL NAME]:

Signature: _____________________________________
Printed Name: [Authorized Signatory Name]
Title: [Title / Role]
Company: [Company Legal Name]
Date: [Date]

Attested by (Corporate Secretary):

Signature: _____________________________________
Printed Name: [Secretary Name]
Title: Corporate Secretary
Date: [Date]

IV. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Preparation:
   • Download this document into a word processor (MS Word/Google Docs).
   • Replace all bracketed fields [...] with the specific facts of your entity. Ensure the Bank Account Number is redacted for security if stored in physical archives, but provide the full number for the Bank’s internal verification.
2. Verifying Signatory Authority:
   • Ensure the person signing the resolution has the authority granted by your Company’s Bylaws or Articles of Association to appoint banking agents.
3. Execution:
   • Print on Company letterhead.
   • Obtain a physical signature (wet ink) or utilize an e-signature platform (e.g., DocuSign or Adobe Sign). If using an e-signature platform, ensure the Audit Trail (Certificate of Completion) is downloaded and stapled to the final document.
4. Bank Submission:
   • Contact your specific Relationship Manager at the Bank to determine if they require this resolution on their specific proprietary form (many banks have a "Letter of Instruction" template they prefer). If they do, use this Board Resolution as the supporting internal authority to sign their form.
5. Record Retention:
   • Minute Book: A certified copy must be filed in the Company’s permanent Minute Book.
   • Compliance: Maintain a digital copy in your corporate legal repository for a period of no less than seven (7) years to satisfy standard financial auditing requirements.