Board Resolution Format for Change in Authorised Signatory in Gst

CERTIFIED TRUE COPY OF THE BOARD RESOLUTION: CHANGE IN AUTHORIZED SIGNATORY FOR GOODS AND SERVICES TAX (GST) MATTERS

Document ID: CORP-SEC-GST-202X-001
Effective Date: [Date]
Version: 1.0
Governing Jurisdiction: [Insert Country/State/Province]

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STATUTORY & LEGAL COMPLIANCE NOTICE

This document is a formal template intended for use by a corporate entity. While drafted to meet standard commercial requirements, its enforceability depends upon compliance with the governing jurisdiction’s Companies Act, Articles of Association, and relevant Tax Authority (GST/VAT) procedural requirements. This document does not constitute personalized legal advice. Consultation with local tax counsel or a company secretary is advised to ensure compliance with specific jurisdictional digital signature requirements and power-of-attorney registrations.

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1. CORPORATE IDENTIFICATION & RECITALS

Company Name: [Company Full Legal Name]
Corporate Identification Number (CIN): [Insert Number]
Registered Office Address: [Insert Full Address]

WHEREAS, the Board of Directors of [Company Full Legal Name] (the "Company") met on [Date of Meeting] at [Time] at the registered office of the Company, and passed the following resolutions regarding the management of Goods and Services Tax (GST) registrations, filings, and electronic signature authorizations.

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2. OPERATIVE RESOLUTIONS

RESOLVED THAT, pursuant to the provisions of the [Insert Relevant Local Tax Statute, e.g., GST Act, 2017], the Board of Directors hereby accepts the [resignation/transfer/removal] of [Outgoing Signatory Name], [Title], as the Authorized Signatory for all GST-related matters of the Company, effective as of [Effective Date].

RESOLVED FURTHER THAT, in place of the outgoing signatory, [Incoming Signatory Name], [Title] (DIN/ID Number: [Insert Number]), is hereby appointed as the Authorized Signatory for all GST-related filings, declarations, and electronic interactions with the relevant GST Authority.

RESOLVED FURTHER THAT, the newly appointed Authorized Signatory be and is hereby empowered to:

1. Sign, verify, and submit all GST returns, applications, refunds, and correspondences;
2. Authenticate the electronic signature (Digital Signature Certificate) for the GST portal;
3. Represent the Company before GST tax officers and authorities;
4. Initiate, modify, or delete information on the GST portal as required by law.

RESOLVED FURTHER THAT, a copy of this resolution, duly certified as a "Certified True Copy" by any Director or Company Secretary of the Company, be provided to the GST Department, jurisdictional tax offices, or any other authority as required, and they be requested to act thereon.

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3. REPRESENTATIONS & WARRANTIES

The Company warrants that this resolution has been passed in accordance with its Articles of Association and that the signatory identified herein holds the requisite authority to represent the Company in all tax-related filings. The Company assumes full liability for all actions taken by the Authorized Signatory on behalf of the Company in the GST portal.

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4. GOVERNING LAW & JURISDICTION

This resolution and the resulting authorizations shall be governed by and construed in accordance with the laws of [Governing Jurisdiction]. Any disputes arising out of the interpretation of this resolution shall be subject to the exclusive jurisdiction of the courts located in [City/State].

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5. EXECUTION & SIGNATURE BLOCKS

FOR [COMPANY FULL LEGAL NAME]:

Certified as a True Copy:

Signature: _____________________________________
Printed Name: [Director/Secretary Name]
Title: [Director/Company Secretary]
Company: [Company Full Legal Name]
Date: [Date]

(Company Seal/Stamp)

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6. STEP-BY-STEP EXECUTION & FILING GUIDE

1. Document Finalization:

   • Open in MS Word/Google Docs and replace all [bracketed fields] with verified corporate data. Ensure the "Authorized Signatory" name matches their legal ID (Passport/National ID) used for the GST portal.
   • Remove all instructional text and brackets.

2. Verification of Authority:

   • Confirm that the appointment of the new Authorized Signatory is permitted under your specific Company Articles of Association.
   • Ensure the person signing the "Certified True Copy" is currently recorded as an active Director or Company Secretary in your corporate registry.

3. Digital Signature & Execution:

   • Print the document on Company Letterhead.
   • The Director/Secretary must sign the document manually in ink or use a verified digital signature service (e.g., DocuSign, Adobe Sign) that provides an audit trail.
   • Affix the official Company Seal/Common Seal if required by your jurisdiction’s local customs.

4. Tax Authority Filing:

   • Log into the GST portal.
   • Navigate to the "Amendment of Registration" or "Authorized Signatory" management section.
   • Upload the scanned version of this signed/sealed Board Resolution.
   • If required, submit a separate "Letter of Authorization" (Form GST REG-XX) as prescribed by your specific tax jurisdiction, referencing this Board Resolution number.

5. Record Retention:

   • Retain the original signed hard copy in the Company’s "Minute Book" under the section for Board Meetings.
   • Maintain a digital copy in your secure corporate governance cloud storage for a minimum of 7 years (or as per local statutory audit requirements).